SUMMARY
Supporting the National Director of Purchasing, the Purchasing Operations Specialist will drive improvement within a corporate-wide, multi-divisional procurement system through cross-functional work by leveraging data, processes, and functional business acumen. This role will manage and support purchasing activities, including analytical review and report generation, software platform management, strategic sourcing, vendor management, and other assigned projects in alignment with departmental objectives.
This position offers the opportunity to enhance an innovative procurement program focusing on consistent utilization, value, and cost saving initiatives within the industries of health care, multi-family, and real estate management. Challenges include coordinating and sustaining programs within a variety of industries and geographically diverse business units.
ESSENTIAL JOB FUNCTIONS, DUTIES, AND RESPONSIBILITIES
•Coordination and review of contracts and agreements, ensuring requests are vetted and routed within the procurement environment across all operational divisions.
•Facilitate the launch of new program contracts to business divisions, providing education and ongoing support, aligning with company initiatives.
•Primary administrator of the eProcurement software platform, driving progress on system utilization, supplier integrations, compliance and accuracy. Manage system processes and interfaces with cross platforms related to the procure-to-pay journey.
•Develop and distribute spend analyses, identifying opportunities across all divisions for cost savings, supplier consolidation, formulary management, and compliance.
•Develop and nurture positive relationships with corporate and field staff and external vendor partners. Effectively collaborate with business divisions to ensure effective working relationships, gaining alignment in processes that improve business performance and profitability, while delivering a best-in-class customer experience.
•Routinely identify opportunities for process optimization, system enhancements, and operational efficiencies that support centralized procurement and strategic initiatives.
•Develop and maintain supply chain metrics and key performance indicators, to measure service level efficacy and identify risks and opportunities.
•Partner with division directors and field staff on special projects as requested.
•Support rebate program tracking, Capex purchase requests and proposals, and other responsibilities and duties as assigned.
QUALIFICATIONS, EDUCATION & EXPERIENCE
•A minimum of two years of business/financial analysis experience.
•A Bachelor's or Associates degree in business, finance or a related field is required.
•Self-motivated with the ability to work independently, managing multiple priorities and deadlines.
•Demonstrated ability to innovate and improve processes, having prior system implementation and change-management skills.
•Strong analytical and problem solving skills, with a high attention to detail and sound business judgment.
•Well-developed written, verbal and interpersonal communication skills. Ability to articulate and persuade, across all levels of the organization.
•Proficient use of Microsoft Office products, in both creation and use of spreadsheets. Flexible and adaptable to learning new technologies.
•Must be capable of performing the essential functions of the job, with or without reasonable accommodation.
•Strong work ethic, valuing honesty and integrity, with a commitment to the highest professional and ethical standards.
PLATINUM SERVICE ®
Platinum Service® is characterized by a high level of responsiveness delivered in a flawless, timely and caring way. Employees commit to providing courteous, responsive, and quality service to our residents by following the principles of our Platinum Service® program.
CONCLUSION
All employees are expected to follow all policies and procedures. These policies and procedures can be found in the employee handbook, department policy and procedure manuals and with your supervisor. This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.
ACKNOWLEDGEMENT
I understand this job description and its' requirements, and that I am expected to complete all duties as assigned. I understand the job functions may be altered from time to time.
I have noted below any accommodations that are required to enable me to perform these duties. I have also noted below any job responsibilities or functions which I am unable to perform, with or without accommodation.
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