Great Brands – Bigger Purpose

As a Certified B Corporation, Bonterra Organic Estates (formerly Fetzer Vineyards) is grounded in the transformational goals of the regenerative business. Since our founding in 1968, we have been driven by excellence, innovation and longstanding commitments to the environment and responsible business practices.

Part of global powerhouse Viña Concha y Toro, Bonterra Organic Estates is focused on crafting wines made from organic and Regenerative Organic Certified® grapes from our facility in Mendocino County, California, including category leader Bonterra (named the 2016 Wine Enthusiast American Winery of the Year); sustainability standout Fetzer; and 1000 Stories, California's original Bourbon barrel-aged wine.

Our winemaking and winery operations team is looking for an eager person who wants to dive right in and learn how things tick within a large Regenerative Organic Certified® winery. As Winemaking Operations Specialist, you will perform diverse duties, which range from entering critical data in our systems to serving as the primary contact or “go to” person for the winery operations (and cellar) teams. Your varied responsibilities will help to ensure things run smoothly from an administrative point of view. By organizing, facilitating, expediting and processing winery administrative-related matters, you will contribute to a cohesive and smooth-running environment for the department. This position reports to a senior winemaker and works closely with winemaking team, winemaking lab, database team, cellar operations/planning and logistics personnel.

Essential Responsibilities

Winemaker Database and Compliance – 50%

• Process work orders from winemaking and bottling and enter them into the winemaker database (WMDB) system. Enter all lab analyses and maintain current information in the database. During harvest, perform red winery database management duties and provide support to the red winery team
• Support the winery’s business analyst with accurate and timely data entry to the winemaker database. This may require additional duties and responsibilities during harvest
• Responsible for approving the pre-bottling reports and labels on a weekly basis to be compliant with Alcohol and Tobacco Tax Trade Bureau (TTB). On a daily basis, support lab (winemaking/quality), planning and production teams on label approval activities
• Assist in the preparation of month-end reporting and balancing

Departmental Purchasing and Budget Management – 30%

• Implement all supply and service purchases for the winery and winemaking departments
  • Communicate with the purchasing department to ensure timely receipt of orders and invoices.
  • Enter all receipts in SAP and any invoices in Concur
• Manage winery and winemaking budgets
  • Support the finance department by reporting on monthly variances and updating projections on a monthly/quarterly basis
• Organize and manage processing of expense reports in Concur for winemaking department staff and managers.

Office Management/Administrative Support – 10%

• Manage winemaking office supplies/office equipment and responsible for the budget
• Handle all incoming communications for the operations and winemaking department
• Receive and distribute incoming and outgoing mail for department staff
• Post employee bulletin board and current events information as necessary
• Assist in all departmental functions such as recognition award, birthdays, work anniversaries, etc.
• Manage all visitor meetings and visits according to Company visitor policy
• Initiate travel arrangements, prepare itineraries and manage calendars for department staff
• Organize set up for all winemaker wine tastings for winemaking team and General Manager. Organize tasting, confirm participation, set up and clean up
• Facilitate/coordinate winemakers’ activities with cellar, tasting room, and division sales, marketing and hospitality groups
• Directly support the winemaking team and General Manager with calendars, tastings, meetings, travel, communication, organization and training schedules

Bulk Wine Management – 10%

• Maintain bulk wine shipping/receiving schedule
  • Communicate with Grower Relations to ensure bulk sale and purchase requirements are met
  • Manage status of potential and ongoing bulk wine sales
  • Coordinate with outside trucking companies when necessary
  • Report all receipts and shipments to Finance
• Process shipping requests from the winery operations department, including external requests, and arrange for shipping/delivery (worldwide)

Must Requirements

• Associates Degree and 2-5 years related administrative experience, or equivalent education/experience combination
• Bachelor’s Degree preferred
• Database management skills and ability to learn new database systems
• Strong computer skills in Microsoft 365 Office applications including Word, Excel; email and database applications
• Ability to communicate and maintain professional relationships with all levels of employees and external vendors and contacts
• Excellent oral and written communication skills
• Strong organizational skills, ability to prioritize and meet deadlines
• Self-starter, able to take minimal direction on tasks and see them through to completion

Preferred Requirements

• Experience in a similar role at a large-scale winemaking production facility, beneficial but not required
• An affinity for data and systems
• Advanced Excel skills with working knowledge of pivot tables; look ups

Physical Requirements Ability to lift and carry, push and pull up to 20 lbs. on an occasional basis; ability to sit and work at a desk for long periods of time; requires ability to walk and stand; reach outward and upward, climb, crawl, squat, kneel, and bend; requires hand and finger dexterity for keyboarding and working at computer for extended periods of time.

Compensation

The hourly range for this role is $28 to $34 per hour. Actual rates will vary and are based on a candidate’s relevant education, qualifications, experience, skillset, competencies, internal equity, location and alignment with market data. We offer comprehensive package of benefits including medical/dental/vision insurance, 401(k) and any other benefits to eligible employees.

Benefits

First day Medical, Dental, Vision, Life & Disability, Tax Savings (401k with company match), Health Care and Dependent Care Flexible Spending Account benefits available to eligible employees. In addition, we offer employee-focused health, wellness, training and safety-related programs as well as scholarship opportunities for dependents. 

Location This onsite role is at our production facility located at 12901 Old River Rd. Hopland, CA 95449.

May require the ability to work extended hours and days during the busy harvest season.

About Bonterra Organic Estates

Part of the Viña Concha y Toro family of wineries since 2011, our California winery operation includes Mendocino County winery, production and approximately 830 acres of vineyard locations. The company employs approximately 230 across the United States. 

Apply online https://recruiting2.ultipro.com/FET1003FETZ/JobBoard/c6d65af3-319c-4d5a-8905-6818e98b821b

Requires successful completion of criminal background, DMV check (if applicable), and drug screen. AA/EOE/M/F/D/V You will be required to submit verification of your citizenship or legal right to work in the United States at the time of an offer of employment.

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Employee Rights under FMLA:

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf