Office Assistant Tasks

• Check voicemail & call back numbers
• For persons who told you call back the following day, call them back
• Answer office phone on second ring
• Call persons on list and collect customer information (up to- 250 calls per day ) If email is collected, before you leave send out emails to all customers
• Set appointments for estimates
• Research commercial accounts, contact management
• Create Excel spreadsheet, enter data collected from commercial accounts
• Ensure office supplies are in stock
• Order office supplies Must review supply list with Noel Assist Noel with tasks outside of the Office
• Store runs
• Creating estimate and following up with customers.
• Good with apple computers
• ( imac,ipad,iphone,macbook) you will be using .
• Reaching out to vendors .

Personal Assistant Duties and Responsibilities:

• Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
• Is a spokesperson for the client on all matters.
• Provides administrative support.
• Makes administrative decisions and takes action in the client’s absence.
• Manages a high-volume travel schedule.
• Conserves client’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Coordinates projects by capturing timelines and strategies and delivering progress updates.
• Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.
• Keeps, prepares, and distributes minutes of meetings.

[Work Hours & Benefits] Highlighting the working hours and benefits specific to your job is always a great idea. Potential personal assistants want to learn things like team size and project duration, along with any potential for advancement. You can also talk about the benefits that set you apart, like healthcare, commuter benefits, and paid time off.

Personal Assistant Skills List:

• Proven ability to manage a flexible schedule
• Always available, mobile, and open to travel
• Exemplary planning and time management skills
• Outstanding verbal and written communications skills
• Ability to interact with high profile clients and executives

Qualifications
- Administrative experience
- Personal assistant experience
- Calendar management
- Phone etiquette
- Computer literacy
- Organizational skills
- Event planning
- QuickBooks
- Project coordination
- Office management
- Typing
- Bookkeeping
- Microsoft Office
- Proofreading
- Transcription
- Office experience
- Data entry
- Clerical experience
- Customer service
- Filing
- Front desk
- Google Suite
- Microsoft Excel
- Time management

Job Type: Full-time

Pay: $14.00 - $18.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• Professional development assistance

Schedule:

• 10 hour shift
• 12 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Night shift
• On call
• Weekends as needed

Education:

• Associate (Required)

Experience:

• Microsoft Excel: 4 years (Required)
• Microsoft Powerpoint: 3 years (Required)
• Computer skills: 4 years (Required)

Ability to Relocate:

• Fort Lauderdale, FL 33351: Relocate before starting work (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person