9 Jobs
Relief Mental Health is Hiring an Executive Assistant Near Oak Brook, IL
- Personal Assistant to CEO
- Act as the point of contact among executive team, clients and other external partners
- Think creatively to complete tasks and come up with solutions proactively
- Always maintain professional with discretion to confidential information
- Responsible for making bank deposits and properly documenting deposit information. Keeping an accurate record of cash and deposits
- Responsible for setting upland tracking payments on behalf of the company including services for all utilities, rent, office supplies, furniture, etc.
- Responsible for managing all internet and phone accounts including set up, implementation, canceling, etc. Liaise with clinic managers to trouble shoot issues.
- Manage an organized workflow
- Manage information flow in a timely and accurate manner
- Provide strategic calendar management including coordinating and supporting the CEOs internal and external calendar, preparing for meetings, and daily oversight of calendar functions.
- Assist with all internal meeting arrangements including booking rooms, technology, preparation of materials, coordination of attendees.
- Demonstrate discretion, emotional intelligence, good judgment, and confidentiality in all matters.
- Make travel arrangements
- Track daily expenses and prepare weekly, monthly, or quarterly reports
- Manage office supply inventory in the corporate office
- Format information for internal and external communication - memos, emails, presentations, reports, etc.
- Assist with note taking, meeting documentation, and follow up
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Run office and personal errands as needed
- Manage phone calls in a polite and professional manner
- Welcome visitors and identify the purpose of their visit before directing them to correct department
- High School Diploma, Bachelor's Degree or equivalent amount of experience
- Time management and ability to meet deadlines
- Verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem solving, decision making and ability to come up with creative solutions
- Proactivity and self-direction
- Interpersonal skills
- Strong computer skills including G-Suite, Microsoft Office, running reports
Job Summary
Full Time
$80k-102k (estimate)
04/29/2024
05/12/2024
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
