Important Recruitment Information for this vacancy

• Job Posting closes: 05/24/2024
• Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

https://www.kdads.ks.gov/

About the Position

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: M-F/Days
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Search Keywords: CARE Specialist

Compensation: Up to a maximum of $36,175.78 Annually

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary:

The CARE Specialist serves as coordinator of information related to Client Assessment and Referral Program (CARE) Level I assessments and preadmission screens and resident reviews (PASRR) Level II evaluations and is a contact for system coordination between Area Agencies on Aging (AAA), hospitals, nursing facilities/nursing facilities for mental health, KDADS Level II contractor, community mental health centers (CMHCs), community developmental disabilities organization (CDDO), and other community services. The incumbent receives and processes the information for the CARE Program which are Special Admissions and Level I assessments. In addition, assist in completion of the 3164 requests from KanCare clearinghouse to provide the Level of Care score for nursing facility Medicaid payment process. This position is part of the CARE/PASRR Community Integration team, within the Behavioral Health Services Commission, and provides support for special projects as assigned.

Job Responsibilities may include but are not limited to the following:

CARE Level I and Special Admissions:

CARE Level I

• The incumbent receives the CARE Level I assessment from trained hospital Assessors from around the state of Kansas and some select few from other states on the boarder of Kansas.
• The incumbent will validate the Level I ensuring all items are completed, signed, and received before entering into the KAMIS system.
• The incumbent will request missing information via email, phone or CARE Upload tool. Once entered into KAMIS the incumbent will file the file electronically on the KDADS CARE system.

Special Admissions

• The incumbent will receive special admissions completed by the Kansas Nursing Facilities (NF).
• Ensure all documents are valid, complete and signed and enter them into the KAMIS system.
• If more information is needed the incumbent will reach out to the local nursing facilities and request the information needed by email, phone or CARE Upload tool.
• The incumbent will be responsible for drafting and sending Terminal Illness Certification Letters to the Nursing Facilities.
• The incumbent will keep track of Hospital and Nursing Facility Assessors on spreadsheets in the KDADS CARE System.

3164 Requests from KanCare Clearinghouse

The incumbent assists the Program Manager with completion of the 3164 requests from KanCare.. This position:

• opens the CARE Inquiry (3164) and reviews the Request Posted by date and selects the customer with the oldest posted date.
• then search for the customer in KAMIS and the electronic files to find the PASRR date and Level of Care score.
• enters the PASRR date and Level of Care score on the 3164 KanCare for the nursing facility payment from Medicaid. The process includes searching for information, keeping track of what step the 3164 is currently in, contacting facilities to obtain missing information in KAMIS. When requested information is obtained and deemed accurate, the completed 3164 is returned to the KanCare Clearinghouse for processing.

Training and meetings:

• This incumbent will be cross trained to act as back up for other CARE Program team members for coverage to keep information and data moving.
• Participate in meetings, cover webinars, assist with development of training materials as well as support Manager during training by taking attendance, supplying handouts, etc., take notes at meetings and on monthly phone calls and to assist with other functions as the need should arise.
• As such it is necessary for the incumbent to develop and maintain positive relationships and good rapport with all CARE program stakeholders.

Other:

• Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.

Qualifications

Minimum Qualifications:

• One year of experience in general office, clerical and/or administrative support work or education in a relevant field
• Ability to alphabetize, sort, file, and organize files manually and electronically
• Proficiency with Microsoft Office programs and ability to use multiple programs at the same time
• Travel possible

Preferred Qualifications:

• Experience with customer service
• Knowledge and/or experience in building collaborative relationships
• Experience in pursuing needed information through legally acceptable HIPPA and PHI regulation channels
• Experience with mental health system, diagnosis, treatment processes and medical terminology

Recruiter Contact InformationKDADS – Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone: 785-296-0463

Fax: 785-368-6688

Email: KDADS.APPLY@ks.gov

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
• Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
• Email – sent to the Preferred email on the My Contact Information page
• Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Transcripts
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” How to Claim Veterans PreferenceVeterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Job Type: Full-time

Pay: Up to $36,175.78 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative support: 1 year (Required)

Ability to Commute:

• Topeka, KS 66603 (Required)

Ability to Relocate:

• Topeka, KS 66603: Relocate before starting work (Required)

Willingness to travel:

• 25% (Required)

Work Location: Hybrid remote in Topeka, KS 66603