4 Jobs
Human Longevity is Hiring a Scheduling Specialist Near San Diego, CA
- Schedule clients for medical intake, in-clinic visit for testing, imaging review, preliminary and comprehensive Return of Results meetings, follow-up lab works, and many more.
- Track client's return of results and follow-up appointments with daily schedule tracker to reschedule no shows as necessary.
- Manage all post visit activities and follow-ups related to the initial Human Longevity visit.
- Respond to client calls and emails within 2 hours and triage as necessary while maintaining follow-up to ensure timely closure to client issues and needs.
- Welcomes staff, guests and customers by greeting them professionally, in person or on the telephone; answering or directing inquiries.
- Maintain confidentiality of employee information at all times, including when visitors without an appointment are requesting staff information. Notify security if needed.
- Keep all paperwork and documents organized and face-down on the desk for confidentiality reasons.
- Screen all calls and take messages for those where it’s unclear of who to route the call to.
- Collaborate with Executive Assistant staff for communication involving the leadership they each support.
- Assist with the coordination of incoming and outgoing mail.
- Maintain confidentiality of sensitive information and documents.
- Anticipate and respond to changing situations.
- Oversee all practicing physicians, nurse practitioners, and the Medical Director’s Calendars.
- Establish Best-In-Class Human Longevity experience for all clients.
- Superuser of Allscripts PM, Allscripts EHR, Salesforce, and Outlook.
- Ensure all client information is accurate and captured in all internal systems.
- Confirm the correct product for the client and make adjustments as needed on the day of visit to correct any discrepancies.
- Confirm correct payment was collected prior to visit and collect or correct payment, as necessary.
- Oversee and execute timely completion of additional projects.
- Establish, update, and maintain departmental files (paper and electronic) and records
- High School diploma or equivalent
- Experience in client-facing environments
- Scheduling experience in a Health Care or Clinic environment
- Exceptional verbal and written communication skills with ability to adapt quickly
- Strong organizational and multi-tasking skills
- Demonstrated ability to work in confidential environments and operate with the utmost discretion
- Resourceful problem solver with careful attention to detail and consistent follow-through
- Ability to work independently and prioritize objectives throughout day in fast-paced environment
- Ability to work well with teams in an open environment
- Able to work 8-hour shifts between 7:00 am to 6:00 pm
- Bachelor’s degree
- Experience in biotechnology, pharmaceutical or healthcare settings
- Experience with Allscripts and/or Outlook
- Familiarity with HIPAA compliance requirements
- Open clinical environment
- Prolonged periods of sitting, standing, bending and kneeling
- Must be able to lift and transport at least 25 pounds
Job Summary
Full Time
Ambulatory Healthcare Services
$51k-64k (estimate)
04/21/2024
08/05/2024
humanlongevity.com
SAN DIEGO, CA
50 - 100
2013
PAMILA KAUR BRAR
<$5M
Ambulatory Healthcare Services
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The job skills required for Scheduling Specialist include Administrative Support, Scheduling, Attention to Detail, Written Communication, Leadership, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be a Scheduling Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Scheduling Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Scheduling Specialist positions, which can be used as a reference in future career path planning. As a Scheduling Specialist, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Scheduling Specialist. You can explore the career advancement for a Scheduling Specialist below and select your interested title to get hiring information.
If you are interested in becoming a Scheduling Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Scheduling Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Scheduling Specialist job description and responsibilities
A Scheduling Specialist is responsible for organizing and managing schedules of the organization and its staff.
02/14/2022: Billings, MT
This job description also involves analyzing past and present data to generate reports and effective schedules.
02/20/2022: Saint Petersburg, FL
Scheduling Specialists ensure that an open communication system is available where all stakeholders are informed of any changes to the schedule.
02/20/2022: Grand Rapids, MI
The Scheduling Specialists role also entails performing timely and accurate processing of schedule updates.
02/23/2022: San Jose, CA
This position involves creating and publishing high level integrated master schedules in accordance with the requirements of the relevant production stakeholders.
03/16/2022: Bridgeport, CT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Scheduling Specialist jobs
Willingness to work as part of a team or even lead a team when called upon is the key for your success.
03/08/2022: Daytona Beach, FL
They must possess excellent organizational skills to manage daily and weekly master schedules.
03/21/2022: Jacksonville, FL
An outstanding Scheduling Specialist must command good knowledge of scheduling activities in production environment with exceptional organizational, computer, and communication skills.
02/07/2022: La Crosse, WI
Scheduling Specialist typically need at least an associate’s degree in management or a relevant field.
03/31/2022: Orlando, FL
Previous experience of working with scheduling software would be advantageous.
02/20/2022: Asheville, NC
Step 3: View the best colleges and universities for Scheduling Specialist.
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