About KPFF

KPFF has been an industry leader in civil and structural engineering for over 60 years. At KPFF, our purpose is to engineer opportunities. We focus on solving problems, delivering excellence, helping our communities, and enabling the growth and creativity of our people, clients, and profession. We realize sustainable success at KPFF by respecting and empowering personal potential.

Position Overview

Join our team in Seattle as a Payroll Specialist at KPFF! Embrace independence and autonomy while thriving in a stable environment and collaborating with a supportive team. Your key focus will be on enhancing payroll processes along with executing a variety of compliance functions to drive KPFF's long-term success. We're seeking a meticulous and forward-thinking team member with a drive for growth and learning. If you excel in navigating complex payroll requirements and have a keen eye for detail, join us and make a significant contribution to the future of KPFF.

What You’ll Be Doing

Payroll Processing, Audits, and Reconciliations:

• Process semi-monthly payrolls for multiple business units in various states.
• Conduct ongoing payroll audits
• Reconcile medical and dental benefit premiums, 401(k) contributions, cash, and payroll earnings on a semi-monthly basis
• Ensure accurate reconciliations of tax filing and deposits
• Confirm year-to-date amounts are accurately reported on W-2’s
• Verify accurate tax profile setup for visa employees

Compliance and Benefits:

• Update 401(k) contribution changes and collaborate with the Benefits team on employee eligibility
• Onboard new employees and maintain employee files in HRIS and accounting software
• Perform payroll verifications and certifications
• Stay updated on federal and state payroll laws
• Serve as a subject matter expert on Prevailing Wage
• Address agency notices in conjunction with the Payroll services provider
• Set up garnishments and 401(k) loans
• Develop and maintain comprehensive documentation for all payroll processes
• Participate in ongoing professional development

Collaboration and Communication:

• Work closely with employees and managers to resolve payroll-related questions
• Collaborate with the Benefits and Payroll teams regarding compliance, regulations, and updates to the payroll services platform (Paycom)
• Liaise with the Data team to guarantee accurate payroll processing
• Foster teamwork with other internal General & Administrative (G&A) teams

Who We’re Looking For

• At least 3 years of experience processing multi-state payroll
• Bachelor’s degree or CPP preferred.
• Proven experience in payroll processing and knowledge of multi-state payroll regulations.
• Proficiency in HRIS and accounting software.
• Excellent customer service and support skills.
• Strong multi-tasking and organizational skills.
• Advanced data analysis skills, including strong knowledge of Microsoft Office Suite
• Knowledge of general accounting principles.
• Ability to handle confidential information with discretion.

Physical Demands and Work Environment

• This job operates in a professional office environment and routinely uses standard office equipment.
• Ability to utilize a computer, communicate over the telephone, and read printed material are required.
• May occasionally need to lift items up to 20 lbs.

Benefits

We are passionate about supporting our employees through flexible and comprehensive Benefits. Our Benefits include:

• 401(k) retirement savings plan with employer contribution
• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Life insurance
• KPFF Paid Family Leave
• Short-term and Long-term disability insurance
• Paid Holidays (including two Floating Holidays)
• Paid Time Off (vacation, sick, jury duty)
• Subsidized ORCA bus/rail pass

In addition, KPFF provides a bonus program for employees based on the profitability of their business unit and contributions of the employee to its success.

KPFF is proud to be an Equal Opportunity Employer.