Job Title: Afterschool Program Coordinator

LOCATION: Multiple Sites Open

REPORTS TO: Director of Afterschool Programs

SALARY RANGE:

FLSA STATUS: Non-Exempt

ABOUT PJA: Portland Jewish Academy (PJA) is an inclusive school that strives to recognize, understand, and honor all of our families. We value the diversity in our community and we continuously work to provide an education for students in all of our programs that is equitable, accessible, and just. While PJA’s base operation is an Early Childhood and K-8 school, we also offer an on-site afterschool program for PJA students and off-site afterschool programs serving public schools in the Portland Metro area. The 2024-25 school year program will include four site locations.

BENEFITS: In addition to being a great place to work, PJA offers the following benefits package to our employees. As a full time employee of PJA, you are eligible to participate in our Medical (fully or partially employer paid depending on the plan you select), optional Dental, LTD plans and a 401k plan. We also offer a generous time off plan including: Sick Leave, Vacation, PTO and Holiday pay (up to 24 holidays!). Free membership to the MJCC (www.oregonjcc.org) and tuition discount for children of our employees round out this generous benefits package. This position has July off.

PJA is an equal opportunity employer. We encourage people of all backgrounds, whether you believe you meet the required qualifications or not, to apply. Visit our website to learn more about our non-discrimination policy, mission and values.

JOB SUMMARY: The Afterschool Program Coordinator is responsible for staff and program supervision and is accountable for daily site operations as well as the direct care and supervision of K-6 children in an outside school time program. This position provides an atmosphere and environment conducive to the intellectual, social and emotional development of children. This position acts as the main on-site representative of PJA and is responsible for maintaining a relationship with PPS and PJA staff.

ESSENTIAL DUTIES: (These examples represent the essential functions of the position. They are not, however, inclusive of all the duties the position may be assigned to perform.)

• Model appropriate behavior, observe and evaluate staff and children, develop activity programs, ensure safety of program, provide first aid, dispense and record medications, direct service when short staffing ratios require.
• Direct subordinate staff and delegate tasks, supervise and provide feedback, review and verify time cards, maintain accurate staff files.
• Monitor daily attendance and tracking systems, snack menus, head counts, expenditure budgets, filing systems, receipt reports and deadlines. Contact families to confirm ALL unexcused absences. Keep families informed via newsletters, email, phone, text, in person formal and informal discussions and maintain confidentiality. Check and respond to communications daily.

QUALIFICATIONS:

• 21 years of age or older
• Maintain enrollment in Oregon’s Central Background Registry
• Maintain CPR/First Aid & Food Handler Card along with all other training required by state licenses
• At least one year of experience working with school age youth in a management capacity
• Have verifiable knowledge of Child Development via education transcripts, references from prior experience or training certificates. Willing to obtain and complete mandatory training within the first year of employment
• Have reliable transportation to transport large materials to and from the program site. This would most easily be achieved with a valid Driver’s license and insured vehicle to transport supplies.

Skills: (can be taught to the right candidate)

• Standard office machines (printers, copy machines, laminators, etc.)
• Proficient in remote work technology like google suite, google drive
• Maintaining a budget, inventory of supplies, and document filing systems

Ability:

• Work independently, with guidance and support from a supervisor
• Communicate effectively with youth at their individual developmental levels
• Develop and execute age-appropriate and differentiated enrichment activities
• Work independently and with direction from supervisors. Prioritize efficiently
• Supervise and manage groups of varying sizes - adults and children
• Meet and deal courteously with employees, parents, children and the public
• Use good judgment and remain calm during confrontational or high-pressure situations that may arise
• Support PJA and its leadership, represent PJA in a public school setting
• Work schedules as assigned, including at other PJA afterschool sites
• Ensure appropriateness of program activities
• Schedule nutritionally appropriate snacks and maintain safe food service
• Purchase necessary supplies and maintain expenditure budget
• Operate the program in compliance with certification requirements

PHYSICAL REQUIREMENTS:

• Work is performed in an environment that is quite noisy and busy, and may include exposure to biological and environmental conditions including body fluids and waste, germs, and childhood illnesses
• May include lifting children or heavy items (up to 50 pounds unassisted), bending, stooping, reaching, standing, climbing and walking
• Requires vision and hearing within standard ranges and clear speaking ability

PJA is an Equal Opportunity Employer - Portland Jewish Academy (PJA) is committed to recruiting, hiring, developing, compensating, and promoting the best-qualified individuals for positions at all levels in the organization. We provide Equal Opportunity Employment (EEO) to all employees and applicants. Employment decisions are made based on how an individual's skills and qualifications meet the responsibilities of the position for which they have applied. An individual will be free from discrimination based on characteristics protected by law such as race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability, veteran status, or the presence of a non-job-related physical, mental, or sensory disability, or other protected status as defined by federal, state, or local laws. Discrimination and/or harassment based on any of those factors are totally inconsistent with our philosophy of doing business and will not be tolerated. PJA will make reasonable accommodations, including modification of organizational policies and procedures in appropriate cases for qualified individuals with disabilities if it can do so without undue hardship.

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