TITLE: Office Assistant - Elementary

JOB DESCRIPTION:

Assist school office, professional staff and departments with a variety of typing, recordkeeping, attendance, data entry, and other clerical duties. Welcome and provide assistance and information to the parents, students, visitors, volunteers, and staff.

QUALIFICATIONS:

1. Education and/or experience equivalent to a High School Diploma or GED
2. One (1) year of general office clerical experience
3. State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
4. Completion of District administered skills tests
5. Some positions may require fluency in Spanish
6. Some positions may require a valid Driver’s License

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES:

• Provide public relations support to office staff by interacting in person and by telephone with parents, students, visitors, volunteers, and staff.
• Receive and records daily student attendance; enter attendance data into informational databases.
• Track attendance and truancy; contact parents of absent children.
• Input data into computer and run data.
• Prepare new student packets; register new students and ensure all records are available as requested.
• Maintain all aspects of student registration and files including paper and electronic records; forward copies to new school when transferring.
• Contact Attendance Officer regarding truant students; provide appropriate documentation
• Respond to telephone calls dealing with discipline and attendance issues.
• Process lunch program applications.
• Assist with the mailing of report cards and other documents.
• Process lunch fees, activity funds, and other related monetary duties.
• Inventory office supplies and materials.
• May dispense medications to students in the absence of Nurse.
• May translate for Spanish speaking parents.
• Assume duties in absence of School Office Manager.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS: 

• Knowledge of District attendance, registration, and record keeping policies and procedures
• Knowledge of customer service/public relations methods, practices and procedures
• Knowledge of interpreting and translating verbal and written English to Spanish preferred
• Knowledge of computer applications related to assignment
• Skill utilizing verbal and written communication skills to develop correspondence, reports, and specialized materials and spreadsheets
• Skill utilizing customer service techniques in responding to requests, inquiries and complaints
• Skill maintaining, updating and retrieving information related to student attendance, registration, tracking and withdrawals
• Skill maintaining confidential files and records
• Skill establishing and maintaining effective working relationships
• Skill in caring for ill children in absence of nurse
• Ability to work on multiple tasks simultaneously with frequent interruptions

WORKING CONDITIONS:

General office environment with extensive student and public contact

PHYSICAL EFFORT:

Repetitive motion and eye strain through extensive utilization of computer hardware and software.

May require lifting materials and supplies weighing up to 25 pounds

WORK YEAR: 223 Days

DEPARTMENT/SCHOOL: Elementary School

GRADE: 36

REPORTS TO: Principal

EVALUATION: Classified Personnel Evaluation

SUPERVISES: N/A