18 Town of Andover Jobs
Town of Andover is Hiring an Office Assistant - Department of Public Works Near Andover, MA
Under direction of the Business Coordinator, perform accounts payable function for department, answer telephones, perform data entry and provide general administrative support.
- Process accounts payable, check and verify packing slips against invoices, track partial payments, maintain contracts. Prepare checks with accurate and comprehensive supporting information; submit for signatures against established deadlines. Document all activities; maintain related files.
- Answer telephone calls; resolve problems with vendors. Take and route work order requests. Explain procedures and respond to questions within level of expertise and authorization, referring more complex issues to supervisor.
- Perform data entry in preparation for bill payment; create tracking records for work orders. Generate reports and distribute to appropriate parties.
- Provide secretarial support to Director and Superintendent, including word processing, filing, arranging meetings, screening and routing telephone calls, etc.
- Assist in issuing worker order and purchase authorization numbers.
- Assist with Resident requests via. Phone, email and in person
- Perform related duties as required.
Skills, Knowledge and Abilities
- Knowledge of standard office procedures, practices, forms and equipment; dexterity and accuracy in operating adding machines and word processing keyboards.
- Knowledge of basic bookkeeping principles.
- Ability to prepare routine correspondence and reports utilizing computerized office applications.
- Ability to understand, learn, interpret and explain policies and procedures, and to apply such guidelines appropriately to different situations.
- Ability to learn and operate computer systems.
- Ability to interact effectively and pleasantly with a wide variety of individuals, including customers, co-workers, outside professionals and members of the public.
- Ability to understand, select and perform basic mathematical calculations, efficiently and accurately.
- Ability to perform multiple tasks and deal effectively with interruptions.
- Ability to perform detailed work accurately
- Ability to utilize and operate computerized information systems.
Education and Experience
Duties require high school diploma; knowledge of office administration, accounts payable processing, and automated office systems and procedures; specialized bookkeeping training; 2-3 years related experience; or any equivalent combination of education and experience.
Supervisory Responsibilities
None.
Physical Elements- Normal office environment, not subject to extremes in noise, temperature, odors, etc.
- Intermittent standing to assist customers or other staff members.
- Frequent interruptions to assist customers in the office or other the phone.
- May spend extended periods at terminal, on telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.
- Regular lifting and carrying of files, documents, records, etc.
Grade: IE-12
Standard Work Week: 30 Hours
Risk Code: 8810
Job Code: 6218
The Town of Andover is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, members of the LGBTQ community, and persons with disabilities are encouraged to apply. The Town is committed to advancing its workforce culture of antiracism, diversity, equity, and inclusion.
Job Summary
Part Time
$45k-59k (estimate)
04/21/2024
05/26/2024
andoverma.gov
Andover, MA
200 - 500
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