Minimum Qualifications:

High school diploma or equivalent and three years of related experience.

Job Summary:

Performs routine calculating, posting, and verifying duties to provide primary financial data for use in maintaining accurate and timely payment records for assigned supplier vendors and/or employee reimbursements for internal departments.

Job Duties:

• Verifies, audits, and approves disbursement of funds for assigned vendors via Purchase Order (PO) voucher entry and/or non-purchase order (Non-PO) voucher entry and/or Travel/Expense voucher within the Financial Management System (FMS) Accounts Payable or Expense Modules. Obtains appropriate approvals authorizing payments using departmental signature or approval information housed within FMS.
• Compiles, analyzes, and interprets data regarding payment disbursement for goods and services applying thorough knowledge of procurement and University policies and guidelines including taxability and/or IRS-reportability of certain transactions.
• Interfaces with the UTMB Supplier Management team as necessary to ensure accurate data in the supplier database.
• May research payments not correctly posted to vendor or departmental accounts and returned check mail.
• May monitor incoming payment inquiries from departmental end-users and/or suppliers and perform research related to such inquiries.
• May initiate or perform voucher reversals, adjustments, credits, or cancellations for payment to correct payment errors.
• May post and process payments for goods and services by generating the FMS PayCycle process per a pre-determined schedule. Prepares payment data/information daily for check mailing, EFT, ACH, and Treasury Wire records.
• May interface with IT staff related to FMS PayCycle problem resolution.
• May respond to non-routine correspondence or telephone contacts within guidelines established by the supervisor.
• Retrieves information regarding vendor or employee payment records and balances within FMS.
• Utilizes ImageNow online imaging system to review and obtain scanned supporting documents.
• May provide data input support for ImageNow online imaging system and/or other clerk-related duties.
• May perform records retention duties related to files produced by the Accounts Payable department.
• Performs other duties as assigned

Knowledge/Skills/Abilities:

• 10 key-by-touch
• Billing or Accounts Payable volume processing
• Data entry through a computer terminal
• Detail and accuracy oriented
• Customer service oriented
• Knowledge of current financial systems
• Proficient knowledge of Microsoft Office

Salary Range:

Actual salary commensurate with experience.

Work Schedule:

Mostly remote work, onsite as needed. Monday through Friday, 8am to 5pm, and as needed on occasion.