Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 10564
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online, on USTA Today or on TwitterInstagram, Facebook, YouTube or LinkedIn.
UTSA, situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.
Posting End Date
Applications will be accepted through 11:59 PM CDT on 09/11/2023. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary
Salary Range: Up to $32,000 annualized, commensurate with education, experience and qualifications.
Hours per Week
Non-Exempt Position: 40 hours per week.
Required Application Materials

• Resume is required.
• Cover Letter is preferred.

Essential Functions
Summary
Function: To provide standard clerical and typing skills for a department or section.
Scope: Responsible for the performance of clerical, typing and data entry duties as assigned, which requires the occasional use of independent judgment.
Duties
Typical:

• Receives, sorts and distributes mail and incoming communications.
• Types and proofreads correspondence, forms, reports, manuscripts and other materials. Composes routine correspondence and form letters.
• Acts as a receptionist; answers the telephone, greets and screens visitors.
• Maintains office supply inventory and inventory for the Dean's office equipment.
• Manages facilities orders.
• Manages all meeting rooms controlled by the Dean's Office.
• Manage Work Study students.
• Manage copy room utilized by the entire college.
• Performs complex data entry, coding, deletion and updates. Builds and executes queries and reports. Reconciles duplicate records.
• Assist with the preparation and review of AACSB accreditation reporting requirements, including but not limited to surveys and academic assessment reports.
• Performs other duties as assigned.

Periodic:

• Prepares periodic publications and reports.
• Tracks department attendance and enters payroll.

Required Qualifications

• High School diploma or GED.
• One year of clerical or office experience.
• Proficiency in the use of English Grammar, spelling and business math.
• Personal computer and standard office equipment.

Preferred Qualifications

• Business courses at or above the high school level.
• Two or more years of similar experience.
• Special equipment may be used in specific departments or sections.

Working Conditions
Usual office conditions.
This position will primarily be located on the UTSA Main Campus with a hybrid working modality. The position will allow working both on campus and remotely (3 days on campus and 2 days remote per week). Travel and parking expenses are the employee's responsibility. This work modality is subject to change based on the needs of the department.
Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.