We are in need of a Senior Executive Assistant who will provide timely and professional support to company's executives and top managers on various activities: administrative, clerical and so on. Your responsibilities will also include scheduling meetings, making travel arrangements and organizing daily calendars.
We expect you to be proactive, meet deadlines and communicate effectively. Previous experience as an Executive Assistant and familiarity with office management technologies is also preferable. Besides, you should be able to understand and meet the needs of senior managers and help to ensure the normal state of the corporate workflow.
Senior Executive Assistant responsibilities :
Assist contacts between executives and customers or personnel
Coordinate senior managers' calendars on a daily basis
Assist in planning appointments, events, travels and so on
Prepare regular reports and update internal databases
Organize phone calls and emails
React promptly to managers’ queries
Organize internal communication, including such activities as information distribution and presentations scheduling
Develop suggestions to optimize office management and to solve problems
Review company's policies and develop recommendations on how to improve them.
Requirements are:
3 years' experience of working on a Senior Executive Assistant, Executive Administrative Assistant or other similar position
Significant experience of managing office procedures and working with sensitive corporate information
Good practical experience with office management systems, ERPs and MS Office
Good experience using office equipment such as fax machines and printers
Good knowledge of cloud systems, online calendars and other related solutions
Strong organizational and time management skills with proactive thinking
Strong communication and interpersonal skills
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