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Vierbicher Associates is Hiring a Project Assistant Near Madison, WI
Our Madison, WI office is now hiring a Project Assistant/Coordinator. The Project Assistant/Coordinator is responsible for providing administrative support to engineering staff as well as writing and editing documents and reports. This position is also responsible for tracking and coordinating project set-ups and closeout procedures. This position will also assist the Director of Services with scheduling, organization and administrative support. This role serves as the eyes and ears for the Director of Services connecting organizations, projects, and critical business information to the DOS, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver on key initiatives of the business.
Key Responsibilities Include:
- Collaborate with project teams to write and format agreements, including project scope, services, terms; review, finalize and track status as assigned by the team.
- Manage client filter process and agreement review process by coordinating all review meetings with project teams and Director of Services.
- Coordinate with project team to set up projects in all related systems including file management, accounting systems, and databases.
- Manage all aspects of project bidding to include bid advertising, electronic bid set up, distribution of documents, participate in bid openings, and completion of post bid activities such as bid tabulations and execution of contract documents.
- Coordinate contracting process to include preparing engineering project manuals, obtaining required contract documents and forms, and follow processes and procedures per agencies requirements.
- Manage project close-out process documentation by reconciling cost commitments and preparing project close-out documentation.
- Assists project team with various administrative duties such as routing word processing, file management, creating and revising templates and training materials for staff, preparing materials for presentations, quality control review of documents, and editing technical documents.
- Manage schedule, calendar, organize and prepare for meetings for Director of Services – Private
- Draft, review and send communications on behalf of Director of Services – Private
- Prioritize emails and respond when necessary for Director of Services - Private
- Other duties as assigned.
If you want to work for a company who is committed to the professional growth and development of their staff, come join our team today!
We offer competitive pay and benefits, along with professional training and educational opportunities.
Vierbicher Associates, Inc. is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.
Job Summary
Full Time
$103k-128k (estimate)
03/21/2024
05/20/2024
vierbicher.com
Reedsburg, WI
100 - 200
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The job skills required for Project Assistant include Scheduling, Commitment, Administrative Support, Initiative, Word Processing, Presentation, etc. Having related job skills and expertise will give you an advantage when applying to be a Project Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Project Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Project Assistant positions, which can be used as a reference in future career path planning. As a Project Assistant, it can be promoted into senior positions as a Non-Profit Program Coordinator that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Assistant. You can explore the career advancement for a Project Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Project Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Project Assistant job description and responsibilities
He/she takes records of all project items, and sees to it that they are adequately delivered to the various departments as directed by the project director.
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As a coordinator, he/she is responsible for supervising projects in progress and ensures that all issues related to the projects are clarified and completed to avoid confusion and interruption during execution of projects.
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They make arrangements for meetings, presentations, seminars and trainings being organized and call the attention of the director to them where and when they are needed.
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As a record keeper, he/she attends meetings with the director and pays apt attention throughout to get details of items discussed at the meeting and run them by the director when needed.
04/09/2022: New Brunswick, NJ
He/she will evaluate the nature and condition of projects and make useful suggestions to the director on the best practices and strategies to apply in project execution.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Project Assistant jobs
Can exert good leadership skills and are well-able to coordinate workers and facilitate team communication
04/19/2022: Tampa, FL
Highly organised in both time and in resources; need to manage progress reports, timetables, and financial budgets
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Have a thorough understanding of project objectives and goals, ensuring all team members have the resources needed
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Have an analytical and critical mindset for making the best business and financial decisions for the project
02/10/2022: Santa Barbara, CA
Can multitask, work well under pressure, and work efficiently to meet strict deadlines
04/04/2022: Savannah, GA
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