We are seeking a motivated and flexible Senior Administrator to join the Business Support Services (BSS) team in our Chicago, IL office. This position is primarily responsible for project coordination and administrative support of Principals in the assigned Management Group in a fast-paced, client-focused environment. As a Senior Administrator you will be accountable for assisting the Principals by facilitating their various day-to-day administrative responsibilities as well as providing a wide range of support to their projects, their teams, and practice area and this position has additional office/facility-related responsibilities as detailed below. This position takes day-to-day direction from the Principals and reports to the Manager of Business Support Services. The Senior Administrator is a member of the Business Support Services team, provides back-up support as needed, as well as general administrative support.

Some of the day-to-day responsibilities of this role include:

• Initiate and/or coordinate project start forms, conflict checks, engagement letters and proposals with Principals
• Manage monthly invoicing and project budgets with Project Managers and/or Associates assigned to cases
• Manage all project files from inception including, but not limited to, contracts and confidentiality agreements and ensure they are signed by all appropriate parties
• Document production including proposals, erratas, subpoenas, affidavits, and testimony. Also provide editing and proofreading support as requested
• Coordinate extensive domestic and international travel for Principals (and occasionally other team members) to client meetings and/or marketing opportunities
• Prepare and submit expense reports and assist Principals with expense approvals
• Manage Principals’ calendars including day-to-day schedules/tasks and suggest ways to maximize Principals’ time
• Work closely with Principals to manage their contacts
• Coordinate, prepare agendas, create PowerPoint slides, and attend meetings; provide catering and meeting set-up as needed; document and distribute action items from practice area meetings to attendees and any necessary follow-up
• Work cross functionally with other offices and departments such as Accounting, Legal, and Marketing to ensure all project or corporate obligations are met both individually and for principals
• Provide Reception coverage and back-up support to other BSS team members in their absence and/or when their workload necessitates support
• Assist with BSS initiatives as needed

THE CANDIDATE

The position requires demonstrated organizational, time management and communication skills, as well as the ability to prioritize and execute numerous projects and deliverables. The ideal candidate will be a self-directed individual who thrives in a dynamic environment that also provides autonomy and accountability.

• Bachelor’s Degree preferred; will consider experience in lieu of degree
• Requires a minimum of three (3) years executive/senior-level administrative experience, preferably in a professional services field and team environments
• Project coordination or management experience desired
• Advanced knowledge of Microsoft Word, PowerPoint, and Outlook required, solid understanding of MS Excel expected
• Database and budget tracking experience expected
• Familiarity with CRM database software is preferred
• Ability to thrive in fast-paced office environment handling multiple tasks and demands concurrently
• Must be able to work independently and exercise appropriate judgment as necessary and elevating as required
• Strong professional communication skills, both written and oral
• Acute attention to detail skills and the ability to produce visually appealing error-free work required
• Evening/weekend work may be expected/required