Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders, and other contract modifications, approvals, and any additional services related to billing.
• Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backups 
• Send final invoices file consultant and client invoice copies in the billing folder.
• Assess and pursue opportunities for maximization of client billing; 
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, by standard procedures.
• Provide the accounts payables team member with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that Biller maintains a continuous line of communication to clear any open issues.
• Set up new projects, make transfers of employee billable hours and/or expenses, and open and close time classes in the company system.
• Review weekly timesheets and process weekly payroll 
• Recommend and implement agreed process improvements to the billing cycle.
• Prepare special project analyses for the PICs, PMs, and others as needed.
• Provide year-end support of auditor requirements, which may include research and reconciliation.
• Perform additional assignments, as directed by the Chief Financial Officer.
• Communicate and coordinate with all satellite offices.

• Bachelor’s Degree or some college courses in accounting or business are preferred.
• Intermediate to advanced computer literacy, including advanced experience in Microsoft Word, Excel, and QuickBooks accounting software.
• More than 5 years of billing and receivables, with at least 2-3 years in the A/E environment.
• Thorough knowledge of standard contract terms, including hourly, lump sum, not-to-exceed, cost plus, and how they are applied in the billing process.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.
• Employ problem-solving skills and analysis, and report problems to the Accounting Services Manager, as necessary.
• Strong service orientation.
• Knowledge of the project structure in a client/consultant business environment.

This is a full time position