Position: Sales Administrative Assistant

Job Summary:

We are a health and education resort, some guests are here to relax and learn, while others are here to heal from an illness. Your job is to be compassionate and polite, and to offer every guest warmth and attention.

This sales admin job IS FOR YOU if you’re passionate about health, helping people and are knowledgeable in the benefits of a plant based lifestyle.

This position will support the Program Sales team and the Lead Sales Admin with day to day administrative business needs and provide excellent service to guests; assisting with guest booking, processing payments, arranging guest room moves, issuing and tracking reservations, vouchers & gift cards. Providing accurate and timely reporting to the Sales Team.

Prior administrative assistant experience, strong Excel Skills, knowledge of CRM, and report generations is a must. Prior sales administration experience preferred.

Responsibilities

• Provide clerical and administrative support to the Program Sales Team.
• Assist to maintain, update and accurately record all guest (customer) information and sales activity within CRM.
• Answer phones and assist with sales intakes
• Front sales call as needed to assist sales team by confirming positive sales leads.

• Verify all reservation paperwork has been completed for guest arrivals.
• Ensure all tuition confirmations are signed and sent back prior to Sunday guest arrivals.

• Ensure all balances are collected and processed prior to guest departing.
• Ensure filing is up to date on all guest information, booking sheets and tuition confirmations

• Track all sales data accurately.
• general sales admin assistance to the department.

Skills

• Proven experience as an administrative assistant or staff assistant
• Strong computer skills, fast typing, and MS Office software proficiency (Word and excel in particular)
• Excellent organizational and communication skills (both written and verbal)
• Ability to meet strict deadlines while managing several projects at once.
• Must also be able to multitask, think outside the box, and troubleshoot problems efficiently.
• Prior sales administration experience preferred.

WORKING CONDITIONS

Fulltime. The typical work week is Monday – Friday occasional evening/weekend may be needed as business demands.

Pssst...If you've read this far and want to stand out from the majority of candidates: Be sure to tell us very clearly whether you're vegan and where you are in your vegan journey, why you want to work with us, AND be sure to complete any assessments, so that your application is not left incomplete. : -)

Quick tips about the HHI Campus: We are a scent free environment, so that means no perfumed lotions, deodorants or soaps. Please no smoking or drinking of alcoholic beverages. Please do not bring any food or drink on campus that is not vegan.

HHI provides equal employment opportunities and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $15.00 - $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person