Job Title: AP/AR Clerk
Summary:

The Accounts Receivable & Payable Clerk will assist in ensuring that the company receives
payment for goods and services offered to clients and will be responsible for monitoring the
outflow of capital for the company. Perform routine administrative functions too varied and
diverse to be classified in any specific office clerical occupation, requiring knowledge of office
systems and procedures.
Essential Duties and Responsibilities: (others may be assigned by management)

➢ Weekly and bi-weekly payroll
➢ Prepares, posts, verifies, and records customer payments and transactions

related to accounts receivable.
➢ Creates invoices according to company practices; submits invoices to customers.
➢ Maintains and updates customer/vendor files, including name or address

changes, mergers, or mailing attentions.
➢ Reconcile accounts receivable on a periodic (at least bimonthly) basis.
➢ Assists in generating monthly billing statements based on the general ledger.
➢ Reconciling revenue accounts each month.
➢ Copies, files, and retrieves materials as needed.
➢ Relays changes of information to appropriate employees.
➢ Performs other related duties as assigned.
➢ Receives and verifies expense reports; reconciles expense and other financial

reports with account balances and other office records.
➢ Facilitates payment of vendors, which may include verification of federal ID

numbers, reviewing purchase orders, and resolving discrepancies.
➢ Ensures outstanding obligations are credited upon payment, identifies discount

opportunities, and issues purchase order amendments or stop-payment orders
as needed.

➢ Reconciles monthly statements and transactions.
➢ Records entry of, verifies documentation for, and distributes petty cash.
➢ Calculates and reports sales tax based on paid invoices.
➢ Other related duties as assigned.
➢ Perform general administrative tasks

Salary $60,000

| REV 11/2023