Overview

The Executive Assistant is responsible for supporting the CEO in a timely and professional manner. Main duties will include support in processing inbound communications, coordinating meetings, organizing calendars, creating agendas, tracking action items, and supporting travel and other logistics for the CEO. The ideal candidate has previous experience as an Executive Assistant and is familiar with office management technologies. To be successful in this role, they should be proactive, meet deadlines, and communicate effectively in order to identify and address the needs of senior managers and perform administrative tasks to ensure the organization’s workflow runs smoothly.
Digital Harbor Foundation is dedicated to fostering learning, creativity, productivity, and community through education with a vision of digital equity for everyone. Driven by our sincere belief that access to opportunity is a basic right, we take bold yet practical actions to support making a better future now. Through a portfolio of projects focused on developing leadership within communities, we support those closest to challenges to take deliberate actions based in design thinking approach, backed by data analysis, grounded in a practice of collective impact, and driven by a commitment to racial equity.

Education and Experience Requirements

• Required: 3 years experience as an Executive Assistant.
• Preferred: 3 years experience working with C-Suite executives.
• Preferred: Experience working with nonprofit organizations. 

Knowledge, Skills and Abilities

• Excellent written and verbal communication, with strong interpersonal, and presentation skills.
• Ability to work independently, including managing multiple projects and deadlines, and proactively identifying and completing tasks.
• Ability to effectively collaborate on informal and formal projects with various departments within the organization, and with a positive disposition.
• Ability to think strategically and make recommendations that take into account competing needs and priorities.
• Detail oriented.
• Comfort using CRM databases.
• Proficient with Microsoft Office (Word, Excel) and Google Suite (Sheets, Docs, Slides).
• Analytical thinking, problem-solving, organizational, and multitasking skills.

Additional Notes

This position is fully remote with occasional in-person meetings at the Digital Harbor Foundation office as needed to fulfill the responsibilities of the position.

Role and Responsibilities

• Processes in-bound communications and prioritizes items for review by the CEO.
• Composes and prepares correspondence, which at times may at times be sensitive or confidential.
• Communicates directly, and on behalf of the CEO, with board members, donors, staff, and others.
• Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.
• Reviews reports and items for completeness before review by CEO.
• Arranges travel plans, itineraries, and other logistics as beneficial for CEO or members of the team as requested. Facilitates cross-divisional coordination of travel and outreach plans as well.
• Plans, coordinates, and ensures the CEO’s schedule is followed and respected to provide ability for focus and appropriate preparation.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including creating draft recommendations where appropriate.
• Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Works closely and effectively with the Chief of Staff in support of the CEO.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• May manage a variety of special projects, some of which may have organizational impact, as requested.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Compensation for this full-time position is $50,000-55,000 annually, commensurate with experience. 

Digital Harbor provides a best-in-class comprehensive set of benefits to support the team. All regular, full-time employees are eligible to receive:

• Advantage Health, Dental, and Vision Insurance (Digital Harbor pays 100% of the premium for employees and 80% of dependents)
• Pre-Tax Health Savings Account (HSA) (with $75 monthly employer contributions)
• Pre-Tax Flexible Savings Account (FSA)
• Paid Accidental Death & Dismemberment (AD&D) Insurance
• Paid Short-Term & Long-Term Disability Insurance
• Paid Life Insurance

• 401k Retirement Plan (with 6% matching from Digital Harbor)

• 15 Days Paid Time Off Per Year
• 20 Days Paid Time Off Per Year (after 3rd Anniversary)
• 25 Days Paid Time Off Per Year (after 6th Anniversary)
• 16 Paid Holidays (14 common plus 2 flexible holidays)
• Paid Bereavement Leave
• Paid Parental Leave for Moms and Dads (two weeks after first year)

If our mission and vision align with your personal values, please apply!

A cover letter outlining your qualifications for the position along with your resume is required. Interviews will be conducted virtually.

Digital Harbor is an equal opportunity employer.

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