We are looking for an effective Office Assistant/Receptionist who has the ability to work diligently to help maintain smooth office operations. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping. You must be reliable and hardworking with great communication skills. The ideal candidate will be familiar with office equipment and procedures.

Skills - Please review MUST HAVE SKILLS BEFORE APPLYING

• Proven experience as office clerk or other clerical position - MUST HAVE
• Experience in a licensed childcare facility or working with children - NICE TO HAVE
• Excellent communication skills - - MUST HAVE
• Savvy in use of computer software in design of newsletter - MUST HAVE
• Very good organizational and multi-tasking abilities - MUST HAVE
• Familiarity with office procedures and basic accounting principles
• Working knowledge of office basic devices and processes
• A fast typist with knowledge in stenography and taking dictations
• Very good knowledge of MS Office

Benefits include:

• 1/2 Price childcare
• Free childcare - if you kid is over 4.5 years old apply now for terms & conditions!
• Paid Training
• Paid Holidays
• Paid Time Off (PTO)
• A Great Place To Work!!!

Responsibilities

• Answer the phone to take messages or redirect calls to appropriate colleagues
• Manage booking of appointment and tours for incoming families. Work with Office manager , Director and assistant Director and Owner director to increase enrollment and office productivity
• Maintain files and records so they remain updated and easily accessible
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Take minutes of meetings and dictations
• Assist in office management and organization procedures
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• Assist in making travel arrangements and booking venues for conferences and events
• Perform other office duties as assigned

Job Type: Full-time

Pay: $12.00 - $14.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• List your skill level in Answering incoming calls and following a process and procedure for follow up with enquiries,
• Do you have any experience in a childcare facility as a front office position?

Experience:

• Customer Service & Appointment Setting: 1 year (Required)

Work Location: In person