Job Description:

The Assistant Director, University and External Events will support the Director, University and External Events on all aspects (develop, plan, and implement) of selected engagement, stewardship and public events for current and prospective donors and the community. Assistant Director will utilize digital technologies to craft effective communications that increase engagement and the University's visibility internally and externally.

Work Location: Doheny Campus (Downtown Los Angeles)

Start Date: Immediately

Applications Deadline: Open until filled

Salary Rate Rate: $6,060.99 monthly

Hiring salary can be above the posted pay range if candidate's qualifications are determined to be above the minimum requirements of the position description.

Duties and Responsibilities:

EVENT MARKETING/COMMUNICATIONS: 35%

• Develops and implements a comprehensive marketing and social media strategy for events that measurably increases engagement and reach among current and prospective students, alumni, and other constituencies
• Develops and maintains weekly and monthly social media and marketing schedules to ensure key events and dates are covered. Meet all identified deadlines
• Designs and executes all Raiser's Edge electronic communications, event marketing and registration pages via RENXT
• Creates high-performing event written and digital content. Designs and edits event announcements, graphics and social media
• Supports other MSMU departments, as needed

EVENT PRODUCTION AND MANAGEMENT: 35%

• Manages special events and public programs through the entire lifecycle: developing, planning, creative, production, content, delivery and wrap as assigned by Director and within budget guidelines
• Supports IA fundraising team, the Center for the Advancement of Women and other departments by managing event planning meetings and site visits, including meeting scheduling, notetaking and follow-up communications
• Researches, bids, and manages vendor relationships and payment processes
• Recruits, supervises, and trains event volunteers; organizes workflow and job responsibilities to accomplish established objectives and delegate responsibilities
• Works directly with campus partners such as Facilities, Campus Safety, and Catering to coordinate event logistics and problem-solve issues as they arise

EVENT DATA AND RAISER'S EDGE: 20%

• Works with Advancement Services to ensure all event registrant data is properly coded and entered into Raiser's Edge. Processes all registrants for non-ticketed events in RE. Collaborates with Advancement Services on event mailing list criteria, queries and running of lists
• Imports event information and monitors event pivot reports/summary in RE
• Collaborates with the Development team to ensure the VPIA, Senior Director and Gift Officers have up to date event attendee information and reports in RE

SPECIAL PROJECTS: 10%

• Assists Associate Vice President, External Relations/Institutional Advancement with special projects
• Other duties as assigned

Other Duties and Responsibilities:

• Help coordinate logistics, food, speakers, etc for special occasions
• Perform other job-related duties as assigned

Requirements:

Knowledge:

• Experience supporting in-person events for internal and external constituents. Background in event marketing and promotional content creation, production, and editing
• Knowledge of graphics production and editing software; In-depth experience with Microsoft Suite, PowerPoint, and Excel
• Knowledge of 25Live event management and Raiser's Edge database programs a plus

Abilities and Skills:

• Effectively organize, prioritize, and oversee multiple tasks requiring thought and concentration to meet established deadlines in a fast-paced environment
• Exercise sound and quick decision making
• Think critically and write clearly and concisely
• Be a creative analytical person
• Serve as an analytical, meticulous, flexible, and proactive team player who can also work well independently. Manage difficult situations comfortably, professionally and with poise
• Build rapport and interact successfully with a wide variety of people
• Excellent organization and prioritization ability. Exemplary customer service

Education:

• Bachelor's degree in event production and management, marketing, or communications

Experience:

• 1-3 years of work experience in event management and/or marketing and communications, showing progressive upward movement preferred

Certifications and Licenses:

• Must possess a valid California Class "C" driver's License

Other Requirements:

• Ability to drive and provide transportation to off-campus locations, and to transport self and event supplies, materials, décor, etc. to event sites

Additional Information:

Mount Saint Mary's University's commitment to equity, diversity and justice (EDJ) is steeped in the tradition and legacy of the Sisters of St. Joseph of Carondelet (CSJ), our Catholic identity, mission and values. We are unwavering in our pursuit of inclusion, belonging and antiracism. We aspire to achieve our love of dear neighbor without distinction, which permeates all forms of social identities and human experiences.

We honor and celebrate our similarities and differences. We are committed to the full inclusion of the entire Mount community. Due to historical legacies of exclusion, we offer particular care for underrepresented populations. We define diversity in the broadest sense, including but not limited to, age, differences in culture, citizenship status, disability, family status, gender, gender expression, gender identity, generational history, genetic information, geographic origin, language, political perspectives, mental and physical ability, military service, national origin, race and ethnicity, religion, sexual orientation, size and socioeconomic class.

Welcoming individuals from a variety of backgrounds improves and enriches our learning, living and working environments. Any breach of these values harms our community. Mount Saint Mary's University transforms its culture through the radical pursuit of institutionalized change. We strive for a campus where students, staff, faculty, alumnae and all whom we encounter feel welcomed, valued and are supported to reach their full potential.

As we pursue our never-ending journey toward a more equitable, inclusive and antiracist campus in our richly diverse community, we welcome you.

Application Instructions:

Please submit a resume and cover letter.

Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters.
A background check will be required.

Employees may disclose their COVID-19 vaccination status with MSMU's Human Resources on a voluntary basis. Some MSMU clinical healthcare partners may require proof of COVID-19 vaccination to work at their facilities. If required, your academic division will inform you.