OakPoint is seeking a highly organized, detail-oriented, and people-first minded Office Administrator to support our growing team. Primary duties will include maintaining a well-functioning office environment, planning/coordinating events, serving our investors and teammates needs, and providing administrative support to ensure smooth day-to-day operations. Excellent communication and organizational skills are essential for this role, as well as a high-energy can-do attitude as the Office Administrator will interact with various levels of management and provide support across the organization in multiple facets. This position is instrumental in ensuring the overall success and functionality of OakPoint, as well as maintaining a supportive, fun, and team-oriented culture. The Office Administrator will report directly to OakPoint leadership and will be based in the Nashville, TN office.

Responsibilities

• Keeping the Nashville Office running well, including: Organizing, procuring, decorating, and maintaining.
• Liaise with vendors for renovations, shipments, and asset movements.
• Plan and Organize internal and external events, socials, and annual celebrations/meeting.
• Track select company expenses including event budgets, expense reports, office procurment.
• Coordinate/Perform administrative tasks including document template management, shipment processing, recruitment support, new staff welcome packages, inter-office visit coordination.
• Manage OakPoint brand-presence including social media accounts and post regular approved updates.
• Support senior leadership in various ad-hoc facets including occasional scheduling, procurement, errands.
• Coordinate digital signatures and provide Notary services as needed.
• Coordinate and manage investor and team gifts/swag, annual holiday cards process.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred
• 5 years of experience in an administrative or office management role
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills with marketing/social Media experience preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Hubspot/CRM experience preferred
• Experience with event planning and coordination
• Ability to multitask and prioritize in a fast-paced environment
• Positive attitude, high-energy, and a team-oriented mindset with a belief that no job is too small or too big

This is a full-time position with a competitive salary based on experience and qualifications with optional medical/dental/vision and 401k available.

If interested in the position, please reach out to recruitment@oakpointre.com with your resume. Responses within LinkedIn will not be recognized.