Organizational Description

Family owned and controlled for over 70 years, we are guided by a generational perspective. We bring a unique combination of strengths to businesses that today includes commercial real estate development and investment services through United Properties and Northmarq; sports and entertainment such as the Minnesota Twins Major League Baseball Club and River Road Entertainment; industrial automation systems provided by PAR; and forward-thinking capital managed by Pohlad Investment Management. We are rooted in a proud legacy of strong values, sustained growth, and purposeful long-term thinking. Foremost among those founding values is sharing the success of our business pursuits and strengthening the communities we call home. Since 1993, the Pohlad Family Foundation has distributed more than $238 million to non-profit organizations where we live and work.

Position Purpose

This position is responsible for input and maintenance of all benefits enrollment/changes on the HRIS system. Communicate all benefit enrollment/changes to the respective carriers. Reconcile and process benefit billings to all Pohlad companies and pay claims/invoices for all benefit plans. Manage the administration of the leave of absence and short-term disability claims. Assist with the administration of the COBRA and retiree programs. Produce all benefit reports. Respond to routine benefit questions.

Key Accountabilities

Benefit Billing

• Receives, reconciles and pays all carrier billings for the benefit plans (welfare plans)
• Prepares/distributes monthly welfare benefit billings for all Pohlad companies
• Prepares all ACH billing transactions to pay for benefits and to deposit funds into the general insurance account and VEBA health benefit account
• Runs all benefit reports and researches and resolves any discrepancies.
• Completes tasks related to the payroll including LOA timesheet entry, deduction change and catch-up deduction review, 401k eligibility, deferral, and loan change review
• Processes various files between benefit enrollment site, carriers and payroll system
• Maintains relationships with benefit vendors

Benefit Claims

• Assists carriers in the preparation and processing of death and LTD claims
• Administers executive medical plan (Further claims)

Benefit Administration

• Administers the short-term disability (STD) and all other leave of absence (LOA) benefit programs including: FMLA, Parental, Caregiver, Military and Personal
• Works closely with 401k recordkeeper and ensures accurate, compliant and effective record-keeping
• Processes Tuition Reimbursement requests for assigned companies
• Manages the COBRA and Retiree program with the HR Simplified
• Maintains benefit portal with current plan documents, forms and instructions
• Prepares census data for actuaries, insurance carriers and management
• Serves as liaison for employees and retirees
• Responds to routine and complex benefit questions
• Processes benefit adjustments and severance credits for job elimination
• Performs 401(k) and VEBA-related duties (annual audits, vendor questions)
• Maintains document outlining all Benefits Administrator processes

Benefit Enrollment

• Plans and coordinates open enrollment process and communications. Schedules and executes employee meetings. Assists with preparation of documents and system testing.
• Maintains the benefit/change enrollment information in benefit/HRIS system (retirement and welfare)
• Communicates all benefit enrollment information to insurance carriers
• Processes various files between benefit enrollment site, carriers and payroll system

Employee Wellbeing Strategy and Programs

• Assists with the development and execution of the Wellbeing strategy, including company-wide communications, employee engagement and program delivery
• Manages 3rd-party and vendor wellness programming relationships
• Assists the company in increasing awareness of health and wellbeing
• Create and distribute monthly wellness newsletter

Other

Performs various audits throughout the year to ensure compliance and eligibility standards are adhered to

• Analyzes existing benefit programs of the organization and prevailing practices among similar organizations.
• Participates in strategy meetings to evaluate program offerings and possible changes
• Assist with other special projects as assigned
• Develops benefit process improvements and other initiatives to streamline benefits administration.
• Develops and maintains internal benefit administration policies and checklists.
• Administers other family retirement offerings (dpHue, Christen Group & The Loupe)

Work Environment

While performing the duties of this job, the employee will work primarily in an office environment. The noise level in the work environment is usually moderate.

Physical Demands (with or without reasonable accommodations)

While performing the duties of this job, the employee may be prone to sitting for lengthy periods of time. The employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit; use hands to handle or feel; and reach with hands and arms. Occasionally required to hear objects, tools, or controls. Specific vision abilities required by the job include close vision. Lifting requirements may be required to lift and/or move up to 10 lbs. Travel is not required.