Overview

This role will work closely with the Operations Manager and Event Planner on various virtual, in-person, and hybrid events for both internal and external audiences. They will also work directly with the CEO and Executive Leadership on scheduling, travel, and administrative support. The ideal candidate is a proactive planner, detail-oriented, and able to work with diverse colleagues and business partners at multiple levels within the organization. This individual is resourceful and can proactively balance their time and priorities.

Responsibilities

Specific areas of responsibility include, but are not limited to:

CEO Support

• Assist in calendar updates and meeting scheduling
• Coordinating and booking travel
• Preparing and organizing expense reimbursements
• Assist with meetings and communication with the Board and its partners

Operations Support

• YPTC Calendar and Scheduling
  • Assist in coordinating and scheduling staff meetings, annual events, conferences, recruiting events, leadership meetings, office hours, etc.
• Facilities at the Philadelphia office
  • Organize office and kitchen supplies and notify when stock is low
  • Meeting room scheduling and in-office coordination
• Internal Communications
  • Assist the Operations Managers with the internal newsletters, Emergency Alert System, Office365 applications, and other internal communications messaging and software.

Event Management Support

• New Hire Orientation
  • Coordination with the Training Department for in-person orientation logistics
    • Assist in sourcing and securing catering and reservations for in-person orientation
    • Accepting on-site catering and deliveries, as needed
    • Help in set up and breakdown of catering, as needed
  • Staff Meetings and Events
    • Sourcing and event support for the Event Planner for in-person events including in-person staff meetings, external recruiting events, and the Annual Awards meeting
    • On-site event coordination for in-person meetings
    • Help with preparation for national and local virtual staff meetings
  • Other event and meeting-related projects as needed

Other Projects as necessary

Qualifications

Background

• College degree from an accredited college/university
• 3 years of related work experience

Skills and Competencies

• Excellent verbal and written communication skills
• Strong attention to detail
• Highly skilled in Microsoft programs
• Demonstrated self-starter and team player
• Ability to anticipate problems and offer solutions
• Excellent time management and adherence to deadlines
• Venue contract negotiation skills
• Excellent relationship management and judgment skills
• A demonstrated ability to coordinate efforts between departments and work collaboratively with all members of YPTC
• A commitment to ongoing continuing professional development
• A comittment to on-site work in the Philadelphia office up to 3 days per week
• A willingness to travel up to 20% and work onsite at the Philadelphia office as needed
• Ability to lift 20-25 pounds when necessary

YPTC Offers

• A Best Place to Work! We are nationally recognized by both Inc. Magazine and Accounting Today
• Work with a mission-driven purpose serving nonprofit organizations
• A culture of support, enabling our staff to succeed
• Growth! We are the 5th fastest growing accounting firm in the US, with unlimited opportunities for professional growth
• Competitive compensation 
• Work-life balance, full and part-time positions available
• Standard 35-hour full-time work week, with eligibility for paid overtime for non-exempt employees
• For full-time positions, we offer:
• 4 WEEKS PAID TIME OFF, generally consisting of 100 hours paid vacation to start with eligibility for additional vacation based on tenure and a minimum 40 hours sick time, subject to applicable state law
• 8 paid holidays
• Full benefits package including medical, dental, vision, life insurance and supplementary benefit options
• Very generous employer contributions to medical insurance premiums
• For part-time positions, we offer:
• Pro-rated vacation and sick time based on hours worked
• Eligibility for supplementary benefit options
• 401(k) Retirement Plan with Employer Match
• Ample professional development opportunities and reimbursement
• Company provided laptop and technology stipend
• Hybrid work environment

Starting annual base salary is $47,000 to $52,000 for this exempt position. Total compensation may increase with eligibility for various bonuses. A professional development reimbursement and technology stipend are also provided on an annual basis. Please note that the base salary offered may vary depending on relevant factors as determined by Your Part-Time Controller, LLC, which may include, but is not limited to, education, skill, experience, licensure and certifications, internal salary ranges, geographical location, and other business needs.

Applicants in need of special assistance or accommodation during the interview process or in accessing our website may contact us by sending an email to careers@yptc.com. In your email, please include your name and preferred method of contact, and we will respond as soon as possible. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. #LI-Hybrid