Hamlin Air Conditioning & Sheet Metal Inc., was founded in 1964, and has become one of central Georgia's leading HVAC system and service contractors. Our industry-leading team offers full in-house fabrication, welding, and construction of custom HVAC systems. We also house a sheet metal shop with advanced machinery and tools, as well as a service department committed to providing long-term care and results for all your HVAC needs. We keep our team members up to date on the best standards of practice, and we strive to ensure our clients' needs are met in a timely and affordable manner.
Hamlin Air & Sheet Metal is currently hiring a Project Coordinator who will provide administrative support to project management.
They will perform administrative tasks associated with change orders, shop drawing acquisition and review, contact with subcontractors, contract revisions, and material tracking.
Job Duties and Responsibilities:
For Awarded Projects:

• Work with estimating department on turnover process and documentation,
• Major equipment purchase orders- issue letters of intent to include requesting lead times and submittal data.
• Work with Subcontractors- issue letters of intent and request submittal data.
• Coordinate turnover meetings from estimating to operations.

To Assist Project Management:

• Obtain and/or provide notice of commencements.
• File notice to owner.
• Set up, organize, and maintain the construction project filing system on server.
• Assemble contract and subcontract routing process.
• Enter, update, create, and distribute submittals.
• Project tracking logs.
• Purchase orders and direct owner purchases.
• Close-out process.
• Print reports requested by project managers.
• File current inspection test reports and daily reports that are provided by superintendents.
• Field team folder on server for foreman access.
• Other Administrative duties as assigned (answering phones, material PO's, submittals, copies, filing).

Requirements:

• HS Diploma Required or Equivalent
• Construction industry experience preferred
• Proficient in Microsoft Office (Excel, Word, PP)
• Bluebeam & Adobe experience preferred
• Ability to multitask and pivot daily

Work Hours:

• Monday - Friday 8am-5pm
• In Office, this is NOT a remote position

No Travel Required
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.
Work Environment
This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.
Reasonable Accommodation
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company's business operations.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)