Legal Administrative Assistant

Williams Mullen is seeking a Legal Administrative Assistant with at least 5 years of experience to provide support for attorneys in a fast paced Environmental in our Columbia Office. Ideal candidate will have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and be able to prioritize assignments and work well under pressure. Proficiency using Microsoft Word, Excel, Power Point and Outlook is essential.

Job Description:

• Prepares and proofreads complex correspondence and legal documents in an accurate and timely manner. Documents can include handwritten drafts, rough notes or dictated text from attorneys and paralegals. Documents may include automatic numbering and automatic table of contents.
• Organizes and maintains hardcopy or electronic correspondence, legal documents and computer-based calendars. Knowledge of document management software (Filesite) and comparison software (Workshare), or other storage and comparison software.
• Experience creating exhibit lists, binders and compiling documents for trials/mediations.
• Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
• Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
• Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements. Coordinates filings.
• Types and submits attorney time sheets to Accounting in compliance with firm deadlines and procedures. Verifies related client/matter numbers and practice codes.
• File paper copies of all correspondence, attachments, documents, drafts, etc.; file similar items in Filesite; manage chronological files for attorneys on request; maintain electronic files in a uniform manner; maintain inventory of client files in accordance with Records Department procedures, such as routine billing records and account reconciliations.
• Prepares client bill drafts, final bills and cover letters.
• Prepares forms for expense reports, check requests and other financial-related documents.
• Reviews and routes incoming mails.
• Communicates with clients, attorneys and court/agency personnel in a timely and effective manner.
• Assists with collecting information needed for reports or special projects