Bookkeeper/office manager

Job Description

Seeking a person to assist with bookkeeping and accounting duties for our growing business, at our Westbrook, Maine location!

General duties for this position would include

• performing various accounting/bookkeeping duties
• preparing invoices and supplemental reports
• monitoring and updating regulatory guideline materials and renewal dates
• maintaining test report files
• preparing deposits
• supporting dispatch/operations/shipping
• updating training schedules and files
• preparing account reconciliations
• processing bills
• ordering office/business materials and supplies
• providing general administrative support
• handling errands
• other projects as needed

Previous experience would be an advantage! A successful candidate would have a working knowledge of a variety of office software (email tools, spreadsheets, Quickbooks and databases) and be able to accurately handle administrative duties, independently. We are looking for a team player who can trouble-shoot, problem solve, work independently, with excellent communication skills!

Tasks

• Invoicing customers for products sold and services rendered
• Monitoring renewal dates and preparing filings to ensure compliance
• Preparing bills of lading and arranging shipping
• Handling communications with customers, vendors and other team members
• Ordering supplies and materials
• Processing bills and payments
• Preparing deposits and account reconciliations
• Providing assistance and general support, work on special projects, as needed
• Manage day-to-day, ensure accurate and timely reporting and completion of duties

Skills

• Proven experience in an office setting perfoming similar functions
• Knowledge of office responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Bachelor’s degree preferred with business degree, associate degree, or proven work experience

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Other

• Remote interview process

Work Remotely

• No- office based position

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Education:

• Associate (Preferred)

Experience:

• Office: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)
• Accounting: 1 year (Preferred)

Work Location: In person