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Audubon Companies is Hiring a Document Controller Near Texas, TX
- Immediate Need
- PTO, Benefits, and 401k
- Long term contracted role
- This position is not open to international candidates, and does not offer relocation or per diem.
PRIMARY RESPONSIBILITIES: Key Areas of Responsibility will include:
- Working under direct supervision and/or receiving detailed written or verbal instructions to perform standardized tasks.
- Processing MOC’s (Management of Change), Managing/updating Maintenance, Health procedures, policies, charts etc.
- Managing Meridian site and granting administrative rights to end users, Checking drawings in/out of Meridian, updating drawing/datasheet vault.
- Distributing and tracking project engineering packages for approval and construction.
- Copying, scanning, populating, and distributing Meridian, Alfresco per project procedures and documentation.
- CapEx: Assigning IPEF ERN numbers, tracking project status, heading review meetings, assisting Project Engineering Manager and Project Engineers/Managers with organizing and maintaining IPEF submissions for Capital Projects requests and Quality Review meetings
- Assisting in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents.
- Maintaining efficient paper and electronic filing system and ensuring quick retrieval of requested documents, either electronically or physically.
- Performing project document control activities such as managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring.
- Entering data from various sources into EDMS (Electronic Data Management System-Meridian and Alfresco). Completing Management of Change assignments such as: updating procedures, policies, charts, equipment files, etc. Ensuring data integrity by verifying input.
- Creating, running and distributing standard periodic reports to communicate follow-up requirements and to summarize reports.
- Preparing forms and transmittals and distributing data as directed. Providing requested information from vendors during projects and TAR. Verifying information as requested.
- Providing administrative assistance by copying documents, retrieving office supplies, filing, etc.
- Processing and maintaining revision history of supplier, vendor, and sub-contractor drawings, documents and data – electronic and paper format. Updating drawing revisions submitted by designers.
- Performing other duties as assigned. Working on special projects.
- May provide back up for other employees.
- Additional duties as assigned.
- High school diploma or GED.
- Additional specialized courses in database management preferred.
- Some experience in an office environment with knowledge of general office practices and procedures and an understanding of the organization related to the work.
- Experience in a project management or engineering environment preferred.
- Computer skills with good knowledge of Microsoft Office.
- Oral and written communication skills with good vocabulary, good grammar and the ability to compose routine written communications.
- Ability to handle confidential or sensitive information or issues.
- Ability to pay close attention to details.
- Ability to operate office equipment including computer, keyboard, mouse, ten-key calculator, copier and phone.
No Recruiters Please!
Job Summary
Full Time
Business Services
$108k-148k (estimate)
05/13/2024
06/09/2024
auduboncompanies.com
TULSA, OK
500 - 1,000
1997
BRYAN MCDONALD
$50M - $200M
Business Services
Related Companies
About Audubon Companies
Audubon Companies' is a leading EPC, consulting, fabrication, and technical services company supporting the energy, power, and industrial markets. For over 20 years, we have built a reputation for helping companies tackle some of the most pressing challenges facing the energy and industrial sectors. Leveraging our values, experience, and capabilities, we have evolved into a global leader recognized for reliability, flexibility, and our strong execution record. We deliver repeatable project success, safely, on schedule, and within budget. Our Family of Companies: Audubon Engineering is a global ...
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