We are seeking someone supportive of our team’s vision, possessing key attributes of discipline, focus, and high energy. This is a full-time role as an administrative assistant/operations manager for The Newman Group at KW Studio City.

For this role, you’ll need to live in or near Studio City. Hours for this role are 8 am - 5 pm, Monday - Friday; on occasion, there is a need to work additional hours on evenings and weekends.

Compensation to be $45,000-$65,000, depending on experience.

We are looking for a self-motivated, proactive, and detail-oriented full-time executive assistant to join the team who is looking to get to that next level. This opportunity to work with a top-producing agent offers room for growth as well as opportunities for bonuses.

Our Ideal Candidate • Someone who can stay five steps ahead of the team lead, tracking all of the details, and clearing the path for him/her to make the greatest contribution to the business. This position is the engine that runs the team. The Executive Assistant will be a key asset by anticipating needs at an especially high level, allowing them to prospect, build the business and develop vision and strategy for all aspects of the real estate business so that they can reach their goals.

The most important responsibility is to ensure that tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the initiatives of the business. Due to the nature of the fast-paced real estate industry, this role will require the ideal candidate to be quick on their feet and able to adapt to a schedule with responsibilities that can change day-to-day. If you are looking to get away from the normal 9-5 and enjoy the variation in your workday, this is the role for you.

Proficiencies • Quality Communication: The candidate must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, virtual video calls, text messages, and/or emails.

• High Level of Discretion: Since the candidate will regularly work with confidential information, discretion and sensitivity regarding client information is a must.

• Team Player: In addition to working directly with Julie, the candidate will also work with members of her team during transactions like a buyer agent, listing agent, transaction coordinator, property inspectors, escrow, title, lender, etc. They’ll need to be able to collaborate and communicate well with these transaction members.

• Anticipating Needs: The candidate will strive to anticipate needs and eliminate friction. This means you know how to stay five steps ahead of your leader, clearing the path for them to make his greatest contribution.

• Affinity for Technology: Our candidate will be a technologically savvy MAC or PC user and will not be intimidated by learning new technology. Proficiency in the following tech platforms is ideal: Google Business Suite, Slack, Trello, Canva, CRM, Mailchimp, DocuSign, ZipForms, TheMLS, and QuickBooks

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Professional development assistance

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Sales: 1 year (Preferred)

License/Certification:

• Real Estate License (Preferred)

Ability to Commute:

• Studio City, CA (Preferred)

Ability to Relocate:

• Studio City, CA: Relocate before starting work (Required)

Work Location: In person