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The records specialist is responsible for the preparation of records, digitizing records and other documents. This position oversees the record retention procedures and ensures compliant implementation. This includes preparing, maintaining and updating all electronic files in accordance with federal, state, local laws and regulations. This position will be responsible for offering professional one-on-one technical support related to records management. This position will be knowledgeable of computer programs, scanning, and other office equipment. The additional responsibilities also include, but are not limited to, equipment use, email and phone support, and technical support. This position will collaborate with department management to follow records management procedures. This position will provide reception and clerical support when necessary and provide department administrative duties accordingly. This position will be team-oriented, organized, detailed orientated, and willing to travel to other work location. This position must have excellent communication skills, technical understanding of scanning and copying, proficient in using assembly tools and have assembly skills, goal driven and ambitious for agency record organization, strives to improve and maintain day-to-day records operations, detailed oriented, ability to think critically and analytically to resolve problems and actively solving problems with a hands-on approach.
ESSENTIAL RESPONSIBILITIES:
1. Maintain tracking records and filing systems, archive files
2. Identify records via electronic/hardcopy resources to be processed locate records on shelves and move boxes/containers of records to/from each process step
3. Prepare all document pages for scanning by removing bindings such as staples rubber bands and paperclips
4. Be familiar and follow HIPAA, Record Retention, Records and Billing Requirement policies and procedures
5. Assist with retrieving requested documentation for state or internal audits
6. Separate pages from all types of bindings - 3-ring binders, softcover, hardcover bindings, boxes, etc.
7. Insert a variety of agency coding and labeling systems and tracking sheets into each batch of records to distinguish documents and folders during the digitization process
8. Perform quality control reviews by comparing the digitized document images with the original source material to verify that all pages within the document were scanned accurately and completely
9. The review shall include a 100%verification of each scanned page image to ascertain image quality
10. Images which fail the review will be identified and marked for rescanning
11. Maintain, update and serve as focal point for digital records, archived records, databases or spreadsheets
12. Record manually or via code scanner pertinent data describing archived files received for processing, including but not limited to the date of receipt, number of physical items, name of receiver, process step and container code/tracking number
13. Perform document/folder metadata entry in electronic databases/hardcopy files which will support the archiving of files.
Required:
· Maintain training in HIPAA and Billing Requirements and other OPWDD regulations.
Preferred:
Job Type: Full-time
Pay: $22.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
Full Time
Energy
$71k-97k (estimate)
03/07/2024
07/04/2024
eihab.org
Jamaica, NY
100 - 200
Energy
The job skills required for Records Specialist include Problem Solving, Quality Control, Communication Skills, Records Management, etc. Having related job skills and expertise will give you an advantage when applying to be a Records Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Records Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Records Specialist positions, which can be used as a reference in future career path planning. As a Records Specialist, it can be promoted into senior positions as a Document Control Analyst III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Records Specialist. You can explore the career advancement for a Records Specialist below and select your interested title to get hiring information.
If you are interested in becoming a Records Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Records Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Records Specialist job description and responsibilities
A medical records specialist provides administrative support to a medical center, hospital, or clinic.
04/23/2022: Savannah, GA
Specialists are responsible for establishing and maintaining various documents, reports and following regulation forms.
03/09/2022: Elkhart, IN
Specialists aim to simplify and standardize the collection/use of maintenance data.
03/29/2022: Florence, SC
Records Specialist inventory records that the organization has and dispose of records that no longer are of use.
04/08/2022: Benton Harbor, MI
Records specialists also may post notices, handle billing, log record activity and train other staff members in the records department.
04/08/2022: Greenville, MS
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Records Specialist jobs
Records specialists must have a minimum of a high school diploma or the equivalent.
02/24/2022: Somerset, NJ
Some records specialists may have additional education and training to accommodate the type of records with which they work.
04/21/2022: Santa Fe, NM
Records specialists must have a minimum of a high school diploma or the equivalent.
05/05/2022: Florence, AL
Employers prefer applicants who have a bachelor's degree; one to four years of experience also is desired.
03/26/2022: Springfield, MA
A records specialist who works in a hospital may take classes in medical protocols and procedures.
03/10/2022: Killeen, TX
Step 3: View the best colleges and universities for Records Specialist.