Your job title: Executive Assistant

Where you will work: Litton Keatts Real Estate LLC

Who are we?

The mission of the Litton Keatts Real Estate team is “For our clients and communities to thrive through their incredible experiences in Real Estate and life.” Knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member of the Litton Keatts Real Estate team is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result.

Who are we looking for?

The Executive Assistant will play a critical role in supporting the real estate agent by managing transaction processes, coordinating schedules, and ensuring smooth operations. The ideal candidate is detail-oriented, proactive, and capable of handling multiple tasks in a fast-paced environment.

What will you do?These are the standards a well-above-average performer will maintain or exceed:

• Provide exceptional client care throughout the buying/selling process
• Work alongside the agent to get to the closing table
• Detailed execution of all transaction checklists
• Be creative in creating Social Media content
• Obtain client reviews and testimonials

Essential duties and responsibilities

• Assist in managing real estate transactions from contract to closing.
• Prepare and review documents related to real estate transactions, ensuring accuracy and compliance with regulations.
• Coordinate with buyers, sellers, attorneys, title companies, and lenders to facilitate smooth transactions.
• Track important deadlines and ensure all parties meet them.
• Maintain and organize client files, ensuring all information is up-to-date and easily accessible.
• Maintain the real estate agent’s calendar, schedule appointments, and organize meetings.
• Handle email correspondence and phone calls, providing excellent customer service to clients.
• Assist with the creation and distribution of marketing materials, including flyers, brochures, and online listings.
• Manage social media accounts, posting regular updates and engaging with followers.
• Help organize open houses, client appreciation events, and other promotional activities.
• Act as a liaison between the real estate agent and clients, providing updates and answering inquiries.
• Ensure a high level of client satisfaction by addressing concerns promptly and professionally.
• Assist in the preparation of client meetings and presentations.

Communications/Interactions

• Director of Operations -- daily
• Agent Team – daily
• Buyers/Sellers/Vendors – daily

Knowledge/Skills

• High school diploma or equivalent;
• Previous experience as an executive assistant, administrative assistant, or in a related role, preferably in real estate.
• Strong knowledge of real estate transactions and documentation.
• Excellent organizational and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and real estate software (e.g., MLS, CRM).
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A dynamic and supportive work environment.

Job Type: Full-time

Pay: $36,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• On call
• Weekends as needed

People with a criminal record are encouraged to apply

Ability to Commute:

• Springfield, MO 65804 (Preferred)

Ability to Relocate:

• Springfield, MO 65804: Relocate before starting work (Required)

Work Location: In person