The Payroll & Accounts Payable Administrator is responsible for company-wide payroll processing as well as administration of corporate accounts payable. Payroll responsibilities include processing the weekly payroll for an organization employing approximately 315 employees, maintaining payroll records, processing deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. Account Payable responsibilities include coding/entering of invoices and the processing of payments via check/wire transfer/ACH.

Specific Responsibilities, Essential Functions and Duties:

• Weekly payroll processing
• Maintain employee pay records, including set up for new hire and terminated employees
• Fulfill all wage garnishment requirements and manage all other payroll deductions
• Issue manual checks as applicable
• Generate Payroll Reports
• Track and follow up on all deductions including but not limited to 401(k), garnishments and group insurance
• Regular review of pay policies and procedures to insure efficiency and legal accuracy
• General Ledger reconciliations
• Accounts Payable tasks including invoice entry and payment processing
• Assist Accounting Staff as needed
• Additional duties as required

Requirements

• 2 years experience in accounting/payroll or similar experience
• High level of knowledge of QuickBooks, Payroll Systems, Microsoft Word, Excel, Outlook, PowerPoint
• Effective oral and written communication skills
• Must maintain professional decorum at all times
• Ability to effectively meet deadlines
• Must have the ability to interface well with all departments of the company
• Maintain the highest level of confidentiality
• Ability to manage multiple responsibilities