Executive Assistant

March 2024

Revive & Restore is recruiting a new team member to work closely with the Executive Director and the science team, supporting the development of new partnerships and fundraising efforts. This is a unique opportunity for someone looking to play an impactful role in addressing the biodiversity crisis through innovative technologies and partnerships. If you are looking to apply your executive administrative experience to an essential mission, this opportunity may be for you!

Who we are:

At , we are building the Genetic Rescue Toolkit, a suite of biotechnologies that we hope will solve some of the toughest biodiversity challenges. Our funded programs support novel research efforts at partner institutions around the world, including top-tiered universities, conservation organizations, and commercial research organizations.

The projects we fund are often the first to demonstrate the measurable impact biotechnology can have on wildlife conservation by enhancing genetic diversity, helping to build disease resistance, developing synthetic alternatives to wild harvest, and facilitating adaptation to a changing climate. Our research budget is currently $20M, supporting 77 individual projects, and is growing annually.

Who you are:

You are intelligent, tech-savvy, and self-motivated, with a natural knack for connecting with people. You have strong communication and organizational skills and an exceptional eye for detail. You love spreadsheets and project tracking and are comfortable multi-tasking and responding to shifting priorities. You are passionate about the conservation of wildlife and driven to do something to help protect species.

Major Responsibilities:

The Executive Assistant (EA) will report directly to the Executive Director (ED) to support her with project management, donor and prospect engagement, online research, and letter drafting as Revive & Restore expands its donor base. Additionally, the EA will support the ED’s development and management of crucial partnerships for the organization.

• Manage the development and maintenance of collateral needed for funding opportunities with private individuals, family foundations, and federal grants. The collateral will range from pitch decks to formal grant submittals using Slides, Keynote, PowerPoint, and PDFs
• The science team will do the heavy lifting, but your work will include editing and formatting grant submissions while ensuring appropriate internal review to keep the team on track to meet submittal deadlines
• Track, and implement tasks to move relationships forward when directed by ED, current and potential partnerships with companies, other non-profits, educational institutions, and individuals pursuing similar goals.
• Collaborate with the ED and Science Program Managers to develop quarterly reports to current funders and grant proposals for new funding
• Prepare ED for meetings with appropriate background research and suggestions
• Manage robust donor profiles and interaction/giving history in the Salesforce database

Identify Potential Funders

• Research potential funders and compile findings for ED’s review with a focus on high-net-worth donors, family foundations, and possible federal funding
• Identify appropriate donor prospects and create profiles of those individuals with giving interests that match our program priorities
• In collaboration with ED and Science Program Managers, draft letters of inquiry and proposals for potential funders
• Enter information on interactions into Salesforce and track/manage follow-up accordingly

Other Administrative Responsibilities

• Project management to ensure appropriate internal review and deadline submissions
• Calendaring and scheduling Zoom meetings and calls for the ED and Program Managers
• Draft appropriate follow-up from meetings and manage action items captured
• Archive meeting notes in Salesforce
• Additional related administrative functions as needed

Qualifications (partial list):

• 3-5 years of Executive Assistance experience –– ideally in a non-profit, family foundation, or conservation organization (Any prior science-related experience preferred)
• Significant experience sleuthing the internet for research and either skilled or excited to learn how to incorporate AI
• Alignment with the mission of Revive & Restore

Required Skills:

• Strong organizational skills and exceptional verbal and written communication skills with various audiences (ie, executive leadership, high net-worth individuals, board members, scientists, and colleagues)
• Ability to manage expectations and timelines to meet deadlines
• Ability to work independently and collaboratively
• Maintain standards and sensitivity with confidential information
• Cloud-based technology using Google Suite, Salesforce, Dropbox, Word, Excel, PowerPoint, Keynote, Asana, Evernote, and Mailchimp (Apple computer environment)
• Ability to pitch in when needed as part of a small, dynamic team
• Interest in conservation or biotechnology is a plus

Salary & Benefits: Salary is commensurate with experience. Benefits for full-time employees include premium medical coverage with HMO or PPO options, 401k, and paid time off.

Location: Bay Area location is highly desired. Primarily remote position, but working in the office with the ED 1-2 times monthly is preferred

To Apply: Please email a cover letter, resume, plus one writing sample of any kind to Marmee Manack, Director of Operations, at marmee@reviverestore.org (Applicant will not be considered unless all materials are provided.)

Flexible hours - could be a part-time or full-time position

Revive & Restore is an equal opportunity employer. Candidates must be currently authorized to work in the United States.

Job Types: Full-time, Part-time

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: Hybrid remote in Sausalito, CA 94965