11 Jobs in Santa Clara, CA
CARTA is Hiring an Office Coordinator Near Santa Clara, CA
The ideal candidate has 2 years of experience in office coordination, management, administration, or similar, is proactive and resourceful, and has exceptional communication skills.
This is a part time (24 hours per week) contract opportunity based on-site in Santa Clara, CA. It is open to candidates available to work 8:30AM to 5:30PM on Tuesday, Wednesday, and Thursday, as well as an occasional extra day to accommodate workload or events.
As an Office Coordinator, you will:
- Provide an outstanding experience for anyone walking through the company’s doors, exhibiting confidence, polish, and professionalism when representing it or the People Team.
- Manage front desk operations/portions of office operations and vendor relationships, with support from the manager.
- Own Envoy guest management system and integrate updates into guest/candidate workflow.
- Coordinate/order special treats for Company Days and other office events.
- Navigate employee requests, questions, and complaints in a timely and accurate manner with little manager oversight.
- Coordinate with the Onboarding Team for upcoming new hires.
- Prepare desks for new hires and remove personal belongings for any terminations.
- Add/delete/change users and keycards for control access system.
- Communicate new keycards requests to, and update employee information with, property management.
- Submit service and maintenance requests through a service desk portal.
- Gather and hand out approved branded merchandise requests, as necessary.
- Collect all mail/packages and alert employees of parcels available for pick-up.
- Make coffee in the reception and kitchen areas throughout the day.
- Alert day porter of any reported spills or messes to be cleaned.
- Successfully complete opening and closing tasks throughout the office.
- Re-stock restroom and printing station supplies, as necessary.
- Assist with other tasks, as necessary.
- 2 years of experience in office coordination, management, administration, or similar
- Exceptional written, verbal, and interpersonal communication
- Proactive, adaptable, and resourceful
- Highly organized and attentive to detail
- Strong project management skills
- Able to collaborate effectively with diverse teams
- Basic IT knowledge is a plus!
- Ability to travel to Carta’s San Francisco office once or twice a month
HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.
Job Summary
Full Time
Investment Management
$74k-95k (estimate)
03/29/2024
05/27/2024
carta.com
ARDMORE, PA
50 - 100
2012
ROBERT WINTERLY
$5M - $10M
Investment Management
Related Companies
About CARTA
Were on a mission to create more owners. By building the global ownership management platform, were changing how companies, investors, law firms, and employees manage equity. Our team is focused on converging private and public markets and mapping and connecting the global ownership network. We all believe we are building a generational company, that will change how ownership and finance works. Want to join our team? Look at our open positions here: https://boards.greenhouse.io/carta https://vimeo.com/273958418
The job skills required for Office Coordinator include Coordination, Commitment, Onboarding, Project Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Coordinator positions, which can be used as a reference in future career path planning. As an Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator. You can explore the career advancement for an Office Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Coordinator job description and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.
01/31/2022: Pittsfield, MA
Developed communication skills help office coordinators provide excellent service to customers and support to employees.
01/29/2022: Muskegon, MI
Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.
12/12/2021: High Point, NC
An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.
12/23/2021: Corpus Christi, TX
Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.
12/27/2021: New London, CT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Coordinator jobs
When office coordinators accept roles with new employers, they usually receive more training.
02/15/2022: Clearwater, FL
Extremely possess the good listening ability.
02/08/2022: Saint Louis, MO
Always Be Available as a Mentor.
12/09/2021: Killeen, TX
A good office coordinator should be able to delegate work based on the strengths of each team member.
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Step 3: View the best colleges and universities for Office Coordinator.
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