1 Job in Roseburg, OR
US Veterans Health Administration is Hiring a Program Support Assistant (OA) Near Roseburg, OR
Duties
Provides direct administrative support to several Cancer Care Navigation Team (CCNT) and Hospice Palliative Care Team initiatives including coordinating visits, appointments, and travel for Veterans requiring Cancer Care diagnosis, treatment, or end of life planning within or external to the VA system. Assists the CCNT Registered Nurse (RN) in the facilitation and coordination of care from suspicion to diagnosis and treatment, transitions in care, surveillance and survivorship, and end of life. Assists with organization wide education initiatives related to cancer care including collaborating with other services to arrange for space, audiovisual support, materials, speaker needs, and marketing locally. Incumbent anticipates impact of changes such as unannounced surveys and adjusts the calendar accordingly, including making appropriate notification of affected employees and external stakeholders.
Provides information to internal and external stakeholders regarding CCNT and Palliative Care programs, including associated guidelines from the VISN and local memoranda of agreements with community cancer care treatment centers. Maintains current documentation on local and national policies, directives, and memoranda on cancer care. Incumbent is expected to have researched program elements and updated the revised documentation to reflect the most current standards, worked with Portland, Southern Oregon Rehabilitation Center and Clinics (SORCC), and other VISN 20 VA facilities to identify current data on resources related to the cancer care program and related support services (nursing, pharmacy, radiology, etc.), and collaborated with the service chief of the programs to ensure documentation reflects demographic and other salient components of the program office specific to Roseburg VA Health Care System (RVAHCS).
The incumbent performs work involving the independent exploration and identification of data, statistical information, references, documentation, and relevant policies, standards, and directives in support of a broad range of topics as noted above (local and national policies, cancer care referrals, etc.). Maintains all associated documentation in support of each program in accordance with RCS-10.1, ensuring appropriate levels of privacy and access.
Incumbent manages the tracking of the various budgets associated with the programs. This includes travel and education budgets, special purpose funds, and assists with tracking travel and other costs. Collaborates with Fiscal and Education Service responsible official to ensure distributions are aligned to priorities within the CCNT program. Monitors for trends and recommends corrections, with analysis of implications for remainder of the year, to the supervisor. Prepares packets for Tumor Board review. Serves as single point of contact for PACT, SORCC, Portland, and community agencies following up with outreach from RN. Monitors referrals and consults to ensure timely and appropriate closure. Builds clinics, ensuring coding and mapping are appropriate to maximize workload capture and reimbursement.
Work Schedule: Monday-Friday, 8:00am - 4:30pm PST
Position Description Title/PD#: Program Support Assistant (OA)/PD302180
Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Some walking, standing, bending, pushing, pulling, twisting, and carrying of light office items is required.
Requirements
Conditions of Employment
- You must be a U.S. citizen to apply for this job
- Subject to a background/suitability investigation
- May serve a probationary period
- Selective Service Registration is required for males born after 12/31/1959
- A complete application package; Resume, Transcripts, etc.
- Selected applicants will be required to complete an online onboarding process
Qualifications
GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Prepare, Track, and complete purchase orders for equipment, supplies and materials. Provides clerical support including answering phones, collecting and distributing mail, faxing, mailing, copying, managing calendars and other administrative functions typically associated with office management. Reviews documents, reports, and/or applications for omissions and inconsistencies and ensures data entry is complete and accurate. Compile and summarize information and data using a computerized tracking program. NOTE: Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates AND hours worked per week.
In addition to meeting Specialized Experience the following is required:
Typing Proficiency: 40 words per minute typing speed. Applicants may meet this requirement by presenting a certificate of proficiency from a school or other organization authorized to issue such certificates (must upload certificate with application package) or by self-certifying their proficiency.
There is no educational substitution for the GS-06 level.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
There is no educational substitution for the GS-06 level.
Additional information
Participation in the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.
Resume Reminder - Your resume must include the following information for each job listed:
- Job title
- Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Salary/Rank etc.
- Series and Grade, if applicable, for all Federal positions you have held
- References, current or recent supervisor
- Classified or Government sensitive information
- Social Security Number (SNN)
- Photos of yourself
- Personal information, such as age, gender, religious affiliation, etc.
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Documents Accepted:
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (VA)
- Other (1)
- Resume
- Separation Notice (RIF)
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript
- Resume
Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.How to Apply
All applicants are encouraged to apply online.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 04/19/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12325012.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.Agency contact information
Wayne Newport
Phone
541-440-1000 X40116
Email
Wayne.Newport@va.gov
Address
Roseburg VA Medical Center
913 Northwest Garden Valley Boulevard
Roseburg, OR 97471
USNext steps
After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
Documents Accepted:
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (VA)
- Other (1)
- Resume
- Separation Notice (RIF)
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript
- Resume
Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
This job is open to
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
ALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.
Job Summary
Full Time
$46k-56k (estimate)
04/11/2024
07/07/2024
The job skills required for Program Support Assistant (OA) include Planning, Initiative, Administrative Support, Onboarding, Data Entry, etc. Having related job skills and expertise will give you an advantage when applying to be a Program Support Assistant (OA). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Program Support Assistant (OA). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Program Support Assistant (OA) positions, which can be used as a reference in future career path planning. As a Program Support Assistant (OA), it can be promoted into senior positions as a Non-Profit Program Coordinator that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Program Support Assistant (OA). You can explore the career advancement for a Program Support Assistant (OA) below and select your interested title to get hiring information.
If you are interested in becoming a Program Support Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Program Support Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Program Support Assistant jobs
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Step 3: View the best colleges and universities for Program Support Assistant.
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