ESSENTIAL FUNCTIONS :

1. Responsible for AP including invoice entry, cutting checks, obtaining signatures, recording ACHs payments, credit card transaction entry, and filing.

2. Responsible for cash receipts including preparing bank deposits and corresponding general ledger entry.

3. Under the direction of the Human Resource Director, purchasing of agency supplies including :

• Weekly purchasing of supplies from established vendors.
• Ensuring compliance with purchase authorization requirements.
• Monitoring vendor invoices for discrepancies & actively seeking corrections.
• Research most cost-effective vendors, including effective utilization of Premier Purchasing network.

4. Conducts recruitment effort for all exempt, nonexempt and PRN employees; writes and places advertisements.

5. Assist in onboarding procedures and ensures new hire paperwork is completed and processed, including scheduling interviews and negotiating employment agreements.

6. Assist in maintaining personnel records.

7. Maintains organizational charts.

8. Maintains training software.

9. Serve as a back-up for payroll processing, including correcting timesheets.

10. Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.

11. Provide administrative and office support, including mail, phone calls, agendas, spreadsheet creation, faxing, and maintenance of filing system.

12. Maintain professionalism and strict confidentiality with all materials.

13. Attend all mandatory training / licensure and receive an annual TB screening.

14. Require regular and reliable attendance. Proficiency with MS office computer software applications.

15. Other duties as assigned by Supervisor.

PHYSICAL DEMANDS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skills and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to remain seated for extended periods of time, to use hands / fingers to use various writing or computer systems, to answer telephones periodically, to file documents, and for employees of the inpatient unit, to assist patients in ambulatory motion.

QUALIFICATIONS :

BA or Associate Degree in Business, Management, Human Resources from a regionally accredited program; 1-2 years’ experience in administrative role reporting directly to upper management.

Must have excellent written and verbal communication skills. Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.

Proficiency with office productivity tools and an aptitude for learning new software and systems. Ability to maintain confidentiality of information related to the organization and its employees.

Last updated : 2024-04-27