Job Summary:

The Accounting Associate will ensure complete and systematic accounting records of receipts and disbursements in the organization by performing complex clerical and bookkeeping tasks and applying accepted procedures in preparing and maintaining accounting records.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Prepares financial reports and accounting statements.
• May post or assist in posting journal entries to general ledger.
• Generates summary sheets for use by supervisor or auditor.
• Prepare and create detailed financial reports for projections.
• Proofs accounting reports for clerical accuracy.
• Allocates expenditures to correct accounts according to departmental procedures.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Assist with outstanding obligations to ensure they are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales tax based on paid invoices.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Accounting Manager in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the status of customer accounts as requested.
• Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Other related duties as assigned.

Required Skills/Abilities:
Must be reliable and extremely trustworthy.
Must be proficient in Microsoft Office Suite or related programs.
Must be able to learn other accounting software systems.
Excellent organizational skills and attention to detail.
Ability to maintain confidential and meticulous records.

Education and Experience:
High school diploma required; Business or Accounting degree preferred.
Certified Accounts Payable Professional (CAPP) certification preferred.

Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Ability to lift 20lbs.