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The Office Manager serves as a pivotal player in ensuring a smooth flow of communication, and maintaining an organized front desk area. The Office Manger also serves as a pivotal player in ensuring seamless administrative and operational processes within the company. They are responsible for a range of tasks including domestic quotes, invoicing, order processing, and more. Their role ensures that both internal and external stakeholders experience efficient and professional service.
Key Duties and Responsibilities:
1. Quotation Responsibilities:
Prepare domestic quotes to end-users including Search and Rescue, Fire, and Police Departments upon their request.
2. Accounts Receivables:
Manage invoicing related orders from key domestic customers.
Ensure all invoicing and order-related details are meticulously maintained and organized.
3. Order Processing:
Create build sheets, shipping labels, packing lists, and diligently record serial numbers for all orders.
Organize and handle export shipping for international orders, including generating the necessary export documents and coordinating with DHL or organizing Bill of Lading for ground transport.
4. Purchase Order (PO) Management:
Draft POs as requested by the Operations Manager.
Follow up on outstanding purchase orders to guarantee timely receipt of goods.
5. Accounts Payables:
Write checks for vendor invoices after reconciling the Packing List (PL) with the PO and respective invoice.
6. Communication & Reception Duties:
Answer phones promptly, catering to quote requests and answering equipment-related questions (or funneling those questions to the correct individuals within the company to answer).
7. Mail Management:
Collect and sort mail daily, ensuring checks are deposited and bills are opened and processed promptly.
8. Time Card Management:
Collect time cards bi-weekly, tally hours, and provide the data to the Operations Manager for approval and processing.
Oversee miscellaneous office tasks such as the systematic filing of paid invoices and shipped orders.
Qualifications and Skills:
Working Conditions:
This role involves working in a clean and quiet office setting during regular business hours, Mon-Fri, 8am-4:30pm. Tasks might require light lifting (e.g., mail packages, office supplies) and extended periods of computer data entry for above listed tasks.
Job Type: Full-time
Pay: $20.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Work Location: In person
Full Time
$75k-101k (estimate)
05/22/2024
09/17/2024
The job skills required for Office Manager include Microsoft Office, Accounts Payable, Communication Skills, Accounts Receivable, Organizational Skills, Data Entry, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.