11 Jobs in Plymouth Meeting, PA
Plymouth Meeting Friends School is Hiring an Office administrator Near Plymouth Meeting, PA
Office Administrator
Position Type Administration Start 07 / 01 / 2024 School Name City, State Plymouth Meeting, PA Posted 05 / 23 / 2024
Full Time, Salaried : This year-round, full-time position is ideal for someone interested in learning more about Quaker education.
It includes benefits, paid school holidays, and paid time off.
Position Description : Plymouth Meeting Friends School seeks an experienced administrative assistant with excellent interpersonal and technology skills.
Reporting to the Head of School, the Office Administrator supports the administrative team and teachers, ensuring smooth daily operations.
They serve as the official greeter and information source for students, families, faculty, trustees, and visitors, while maintaining positive connections within the school's diverse community.
Key responsibilities include :
- Updating student and family handbooks and directories annually
- Updating campus health and safety plans
- Managing the school’s weekly and annual calendars
- Supporting planning, logistics, and communication for school programs and events
- Providing administrative support for the Head’s office, including disseminating school-wide documents and notices
- Creating and sending the daily Blue Note email and the weekly Virtual Red Folder all-school newsletter
- Maintaining and distributing student reports and records, including medical information
- Monitoring updates related to transportation, attendance, and family contact information
- Coordinating and scheduling substitute teachers
- Organizing and performing administrative duties with judgment, discretion, and confidentiality
This position requires exceptional planning, time-management, organizational, and communication skills, flexibility, a professional demeanor, and a sense of humor.
The Office Administrator must be adept at prioritizing varied requests and producing high-quality, accurate work efficiently.
They should also maintain the confidentiality of sensitive information and demonstrate proficiency in Google Suite and, ideally, Blackbaud.
The ideal candidate enjoys working in an elementary school environment and embraces the challenges and joys of an independent school office.
The role includes receptionist duties, general office organization, and supporting various school-day functions, with some evening and weekend hours for special events and projects.
Qualifications : A bachelor’s degree and 2 to 4 years of experience as an administrative assistant or in a similar role are required.
Familiarity with and appreciation for Quaker principles are expected. We actively seek candidates who reflect the rich diversity of our school community.
Last updated : 2024-05-23
Job Summary
Full Time
Elementary & Secondary Education
$85k-109k (estimate)
05/25/2024
08/23/2024
pmfs1780.orgRelId33637ISvarsdefaultHome.htm
PLYMOUTH MEETING, PA
50 - 100
1780
Private
$10M - $50M
Elementary & Secondary Education
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The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
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Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
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The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
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Office Administrator must possess adaptability to work under pressure.
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Must be proficient with technology (Google Drive, MS Office, etc.).
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To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
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Proven experience as an office administrator, office assistant or relevant role.
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Excellent knowledge of MS Office and office management software (ERP etc.).
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