Position: Executive Assistant

Pay Rate: $40-$45/hr on W2

Duration: Approximately 7-8 months contract

Location: Onsite - Moreno Valley CA 92551

Work Schedule: 8:30am - 5:30pm

Responsibilities

• Provide comprehensive administrative support, including heaving scheduling, daily departmental operations, events, and projects.
• Manage calendar, handle travel arrangements, schedule meetings/conference calls, perform filing and data-entry tasks, organize contacts, send packages, and process expense reports.
• Assist and work with others within the department/company on various projects, distributions and preparations for events or meetings, both internal and external.
• Coordinate complex calendars, meetings, appointments, and domestic/international travel logistics (flights, hotel accommodations, and car rental reservations).
• Plan and organize functions, meetings, and special events, including agenda preparation, material collation/distribution, meeting minute documentation, and follow-up on action items.
• Manage on-site responsibilities for the local events for the global team
• Draft, proofread, and edit correspondence and e-mail messages.
• Create presentations using PowerPoint, Excel, or other programs.
• Handle confidential duties involving sensitive information.
• Screen incoming calls/correspondence and responding independently whenever possible.
• Perform photocopying, printing, and other administrative tasks as needed.
• Collaborate internally to exchange information on initiatives and/or projects
• Adaptable and flexible in a fast paced environment.

Qualifications and Experience

• Experience with Concur, ADP and Egencia are a plus.
• Five to seven years of experience in preparing presentations, using PowerPoint slides, Excel tables/graphs.
• Strong interpersonal, verbal, and written communications skills for standard English grammar.
• Excellent grammar, spelling, and punctuation abilities.
• Ability to read and interpret documents such as contracts and procedure manuals.
• Demonstrated problem-solving skills and consensus-building abilities.
• Physical ability to meet job demands, with accommodations available for individuals with disabilities.

Required:

• Five to seven years of experience in preparing presentations, using PowerPoint slides, Excel tables/graphs.
• Strong interpersonal, verbal, and written communications skills for standard English grammar.
• Advanced proficiency in MS Office (Outlook, Word, Excel, Access, PowerPoint)
• High school diploma or general education degree (GED); and five or more years relevant experience supporting senior-level global executives.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

REQUESTING AN ACCOMODATION

Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at 1 (888) 223-4788, send us an email or speak with your recruiter.

PAY TRANSPARENCY POLICY STATEMENT

Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington as set forth below.