ORGANIZATION OVERVIEW

“I Have A Dream” Foundation - Milwaukee (IHDF-MKE) provides individualized social, emotional, and academic support to students from historically marginalized communities from first grade to first job, along with guaranteed post-secondary tuition support.

IHDF-MKE has recently launched a new cohort in partnership with the Milwaukee Academy of Science, with an intensive and intentional focus on supporting not only “Dreamers” (youth served by “I Have A Dream” Foundation), but also their families, through intergenerational wrap-around support to help bridge equity and resource gaps, and promote stability, well-being, and thriving.

JOB DESCRIPTION

POSITION TITLE: Operations Assistant - Part-Time

• Position Mission: To optimize administrative processes and assist in completing administrative tasks that allow the team more capacity for impact; while also supporting external communications that mobilize stakeholders and effectively share the IHDF-MKE story.
• Overview: Join our team as a part-time Operations Assistant to play a pivotal role in optimizing administrative processes, fostering efficient communication, and supporting various initiatives for Dreamers and their families at I Have a Dream Foundation - Milwaukee. The position encompasses a broad range of responsibilities across communications, administration, fund development, and impact support.

ROLE RESPONSIBILITIES

Administrative:

• Support meeting scheduling and confirmation for the Executive Director and leadership team.
• Take meeting notes and assist with report-outs.
• Handle inventory management and ordering for both program and office supplies.
• Assist in printing and collating marketing materials and meeting packets.
• Manage basic vendor relations, including researching and obtaining quotes.
• Support presentation creation and data collection/reporting.
• Manage databases and provide training for staff, volunteers, and as needed.
• Support data entry.
• Assist with grant reporting and bookkeeping tasks.
• Streamline operational processes for increased efficiency.
• Conduct research assignments as required.
• Provide support for fund development activities, including grant calendar management, writing support, donor acknowledgment, and event planning

Communications:

• Coordinate and co-create regular newsletters for families and stakeholders.
• Assist in the creation of impactful organizational reports.
• Manage social media strategy, content creation, and engagement.
• Update and maintain website content.
• Support basic outreach efforts to families.
• Support the creation and administration of needs, impact, and satisfaction-focused surveys
• Manage event invitations, reminders, and RSVP tracking.
• Contribute to donor outreach and appreciation efforts.

Impact:

• Assist in creating and maintaining a portrait of Dreamers through interviews and photo records.
• Contribute to the creation of an annual organization yearbook.
• Support alumni relations through outreach and tracking.
• Participate in special projects and initiatives as assigned.

REQUIREMENTS/FIT:

This role requires a detail-oriented and organized individual possessing the capacity to manage diverse responsibilities effectively.

Familiarity with existing IHDF-MKE systems is advantageous (e.g. Salesforce, Google Workspace, Little Green Light).

Comfort working in a variety of communications platforms (e.g. various social media, Canva, Mailchimp, GMail) preferred.

Previous administrative experience and/or relevant post-secondary education (e.g. communications, business administration) is strongly preferred.

Task-oriented self-starter driven to make a difference.

The position offers an opportunity to make a meaningful impact within our organization while contributing to the success of our mission.

OTHER DETAILS

• Location: This is a part-time hybrid position with work onsite at the IHDF-MKE office and/or partner school location expected during team “anchor days” as well as opportunities to work on projects remotely.
• Hours: 15 - 20/week
• Wage: $20/hour

TO APPLY: Please submit your resume and a cover letter outlining your relevant experience and expressing your interest in this position to.

Application deadline: May 10, 2024.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made in appropriate circumstances to enable qualified individuals with disabilities to perform the essential functions of this job.

OUR COMMITMENT TO DIVERSITY EQUITY INCLUSIVITY & BELONGING

“I Have A Dream” Foundation - Milwaukee is proud to be an equal-opportunity workplace employer. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

We understand the importance and value of ensuring that our team is representative of the youth, families, and communities we serve, and we strive to cultivate a committed team that our young people can see themselves in.

Job Type: Part-time

Pay: $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person