Position Announcement

Program Administrator (Tax Administrator)

Entry Level Salary: $24.09 / hour

Schedule: Monday-Friday, 8:00 am-4:30 pm

POSITION SUMMARY

Performs mathematical, analytical and administrative work related to the calculation and extension of property taxes and the sale and redemption of delinquent taxes independently; reviews tax levy data from 179 taxing districts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receives and reviews tax levies from taxing districts and ensures the accuracy of the levies; receives financial reports and bonds from various taxing and drainage districts; reviews and updates filings of annexations and detachments by taxing district and enters tax codes, on the computer, related to annexations and detachments.
• Prepares copies of annexations for other County offices (Supervisor of Assessments & Regional Planning) and prepares form for State of Illinois with a copy of annexation; makes required worksheet entries to the computer and verifies; ensures adherence of data and procedures with Illinois Department of Revenue rules and regulations pertaining to the computation of real estate taxes.
• Determines drainage splits, amount of bonds, calculates 105% of previous extensions for Truth in Taxation and applies the tax cap formula where applicable; certifies McLean County rates and value to the counties that have overlapping taxing districts and requests their rates and values; makes estimates of the values of those counties which do not submit values prior to extension; receives Railroad and Pollution Control values from the Illinois Department of Revenue and enters the values on the computer to the correct taxing districts.
• Records various information at the annual tax sale of tax delinquent properties, whereby such properties may be redeemed by the tax buyer; file-stamps and mails "take notices" by certified mail for each tax buyer, within the first five days after the tax sale upon receiving them from the buyer; prepares the tax buyer record reports at month's end, which indicate the redemptions made during the prior month, as well as an annual report at year's end for 1099 purposes; reports must balance with the Auditor's totals. Receives certificates for redeemed taxes from tax buyers and requests payment from the Auditor to tax buyers.
• Ensures that all redemptions, including costs relating to filing for tax deed and take notice fees, are posted to the appropriate redemption books (DevNet); ensures that all re-assignments and extensions are also entered into DevNet; issues tax deeds, prepares "sales in error," and processes forfeitures in the same manner.
• Prepares special reports by gathering and compiling statistical data. Maintains files of all districts, levies, budgets, annual reports, bonds, drainage, TIF splits, EZ applications, tax certificates, take notices, information pertaining to tax sales.
• Responsible for setting up new TIF districts with the base values and base years certified by the Village and a copy of the map and a legal description certified to the State; updates tax codes on the computer with new parcel numbers and base values determined on splits and combinations; checks all Enterprise Zone applications received from the cities with any errors noted reported to the Villages Planning Department for corrections; enters new parcels on the computer showing base years, percentage of abatement, districts abating and new tax code with figures calculated and proofed against the computer.
• Notifies taxing districts of the CPI for tax caps, figures the tax caps by determining annexations, detachments and other necessary information needed to apply the tax cap formula; figures the rate of increase factor (RIF) on taxing districts.
• Maintains extensive contact with the Supervisor of Assessments Office, County Treasurer, County Trustee, tax buyers; has frequent contact with County Administration and occasional contact with the approximately 179 tax-levying bodies within the County.
• Assures the accuracy of tax bills and drainage, preparing the State abstract and handling tax sales.
• Complies with record retention guidelines for documents.
• Clerks meetings of the County Board in the absence of the County Clerk. Coordinates the preparation, processing and filing of ordinances, resolutions, minutes, contracts and other documents related to County Board business.
• Assists Vital Records with maintaining mobile home local services tax file records and mobile home manual.
• Assist with the duties of a Deputy County Clerk as needed.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

Associate Degree with emphasis in mathematics and five years of responsible office/clerical experience; or equivalent combination of education and experience. Requires knowledge of the English language and spelling, plus knowledge of Microsoft Outlook, Word and Excel. Operation of personal computer, phone, copier, scanner, and other general office equipment is required on a frequent basis.

KNOWLEDGE, SKILLS AND ABILITIES

• Attention to detail.
• Ability to read, analyze, and interpret data, legal documents, or governmental regulations.
• Ability to prepare reports, business correspondence, and lists.
• Ability to work under time constraints and deadlines highly desirable.
• Ability to effectively present information and respond to County Officials, employees, and the general public.
• Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Willingness to apply for Notary Public commission.

PHYSICAL DEMANDS

The work is sedentary work which requires exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and possess close visual acuity.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to normal consistent temperatures. The noise level in the work environment is moderate.

This job description is intended to describe the general nature and level of the work being performed by the person in this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job and “other” duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

BENEFITS

McLean County offers a comprehensive benefits package including:

• Medical, Dental and Vision Insurance
• Medical Member Rewards Program
• Health Savings Account (HSA)
• Flex Spending Account (FSA)
• Dependent Spending Account (DSA)
• Supplemental Insurance: Life, Critical Illness and Accident
• County provided Life Insurance
• Illinois Municipal Retirement Fund (IMRF Pension)
• Paid time off: vacation days, personal days, sick days, holidays
• Identity Protection
• Charitable Giving
• Employee Assistance Program

ABOUT MCLEAN COUNTY GOVERNMENT

McLean County is the largest county by land area in the state of Illinois with a population of over 172,000. McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $146 million operating budget, over 800 employees, and an Aa1 Bond Rating, McLean County Government is positioned to maintain and expand its reputation for excellence in local government.

To learn more about all the services McLean County Government provides the community, please visit https://mcleancountyil.gov/. A full list of Departments with a description of their function can be located at https://www.mcleancountyil.gov/8/Departments.

How to Apply

Click “Apply Now” at the top of this post. Please include resume and cover letter at time of application.

*If applying through a third party job board, please fill out an application via McLean County Government’s Job Board located at https://il-mcleancounty.civicplushrms.com/careers/Jobs.aspx

Confidentiality of your application is maintained upon request.

McLean County Government is proud to be an Equal Opportunity Employer.