Position Announcement

Full Time Administrative Specialist I

Minimum starting salary: $17.17 / hour

Position Schedule: M-F 8:00 AM – 4:30 PM

Position Summary

This position offers administrative support, reception duties, and other office related duties in the Communicable Disease Program.

Essential Duties and Responsibilities

• Answers incoming calls, directing callers, as appropriate, or takes or refers messages; greets visitors and customers at a counter or reception desk, and refers or directs, as appropriate; provides customer service explaining documents and requirements; answers procedural inquiries; calculates fees and assessments; takes and receipts monies or property, and balances related reports, as assigned.
• Establishes, maintains, and/or retrieves computerized and manual documents.
• Schedules appointments, meetings, and conference rooms; assists with meeting arrangements.
• Performs related work, as assigned.

Knowledge, Skills and Abilities

• Knowledge of English composition, spelling, and grammar.
• Proficient knowledge of computers, applicable software programs, and other standard office equipment related to the duties of the position.
• Ability to learn new software
• Some knowledge of accounting practices and principles, as required by the position.
• Ability to interact with the public and provide information in a polite and efficient manner, both in person and on the telephone.
• Ability to effectively resolve conflict and diffuse difficult situations.
• Ability to understand and follow oral and written instructions.
• Ability to communicate effectively, both orally and in writing.
• Ability to learn rules and procedures and to apply them correctly in varying circumstances.
• Ability to work with and maintain confidential information.
• Ability to establish and maintain effective working relationships with co-workers, officials, various external contacts, and the general public.

Required Qualifications

• High school graduation or possession of a GED certificate
• Some general clerical or customer service work
• Skill in data entry

Preferred Qualifications

• Proficient in Microsoft Office Word and Excel
• Proficient in Microsoft Outlook
• Bilingual (e.g., Spanish, French)

Physical Attributes/Demands

Work requires sufficient physical strength, agility, endurance, dexterity and hand-eye-foot coordination to perform all essential duties. Work requires sitting and/or standing for extended periods of time; walking; bending and reaching; stooping; lifting and carrying objects; and operating standard office equipment

Work Environment

The work is primarily performed indoors in an office environment and involves exposure to normal risks typical to an office setting.

As a member of the Health Department, may be required to assist with off-site clinics or emergency preparedness responses. Specific task is assessed and assigned by the Emergency Preparedness Coordinator in conjunction with the immediate supervisor. The Health Departments offers a variety of programs to serve McLean County residents: WIC, Environmental Health, Vital Records, Communicable Disease, Immunizations, etc.

Benefits Package

McLean County offers a comprehensive benefits package including:

• Medical, Dental and Vision Insurance
• Medical Member Rewards Program
• Health Savings Account (HSA)
• Flex Spending Account (FSA)
• Dependent Spending Account (DSA)
• Supplemental Insurance: Life, Critical Illness and Accident
• County provided Life Insurance
• Illinois Municipal Retirement Fund (IMRF Pension)
• Paid time off: vacation days, personal days, sick days, holidays
• Identity Protection
• Charitable Giving
• Employee Assistance Program

About McLean County Government

The Health Departments offers a variety of programs to serve McLean County residents: WIC, Environmental Health, Vital Records, Communicable Disease, Immunizations, etc.

McLean County is the largest county by land area in the state of Illinois with a population of over 172,000. McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $146 million operating budget, over 800 employees, and an Aa1 Bond Rating, McLean County Government is positioned to maintain and expand its reputation for excellence in local government.

To learn more about all the services McLean County Government provides the community, please visit https://mcleancountyil.gov/. A full list of Departments with a description of their function can be located at https://www.mcleancountyil.gov/8/Departments.

How to Apply

Click “Apply Now” at the top of this post.

Include an upload of a cover letter and resume at the time the application is completed.

*If applying through a third party job board, please fill out an application via McLean County Government’s Job Board located at https://il-mcleancounty.civicplushrms.com/careers/Jobs.aspx

Confidentiality of your application is maintained upon request.

McLean County Government is proud to be an Equal Opportunity Employer.