RATIO is seeking talented and passionate Project Coordinator to join our design studio in Indianapolis, Indiana. This is an administrative position that supports the management of projects and assists with ensuring that the project runs smoothly.

Responsibilities

• Proactively aid Project Managers and act as a liaison with external team when need.

• Maintain CRM project info (including team and consultant info).

• Schedule and attend major project meetings, develop agendas, record and distribute meeting minutes.

• Construction Contract Administration document coordination such as the tracking of shop drawings, RFI, pay applications, change orders etc.

• Edit and assist with project specifications as directed by Spec Writers.

• Provide additional administrative assistance to Principals and staff as needed.

• Back-up to the Studio Coordinator (front desk).

Qualifications

• Proficiency in Microsoft Word, Adobe Acrobat, and/or Blebeam Revu.

• Strong communication and interpersonal skills, including exceptional attention to detail.

• Proven ability to multi-task, prioritize and demonstrate adaptability by often changing assignments on short notice.

• Highly organized and motivated self-starter with an aptitude for learning and the ability to collaborate with teams.

• Ability to learn project management software tools.

• Experience in the AEC industry is preferred but not required.