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Full Time
Morgan Industrial
Hillsboro, OR, USA
Summary
The Admin Assistant will assist with day-to-day tasks in an office environment. Duties will range from data entry for projects, invoicing, working with subcontractors and vendors, to miscellaneous tasks assigned by the project managers.
Responsibilities:
* Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
* Create and maintain project information in project management system; create project folders, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests.
* Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed.
* Coordinate invoicing, monitor payments to subcontractors and vendors.
* Enter and maintain client and prospect data in automated system.
* Answer and direct phone calls or take messages for appropriate parties.
* Verify insurance certificates and follow up to insure proper coverage is in place.
* Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
* Preparing plans and specifications for pickup/shipment.
* Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, ordering supplies, sorting and distributing correspondence and maintaining database records.
Requirements:
* High School Diploma, GED or equivalent.
* 1-2 years of experience providing administrative support preferably in the A/E/C industry
* Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
* Proficient in MS Office
* General basic knowledge of and ability to learn project management software such as Wright Plan and other related programs and systems
Full Time
$41k-52k (estimate)
06/06/2024
06/23/2024
omegamorgan.com
FIFE, WA
100 - 200
1991
GREG TANSEY
<$5M
Specialty Trade in Construction
Omega Morgan offers specialized transportation, heavy rigging, machinery moving, crane services and millwright services with offices in Portland, Seattle, and Calgary. We provide innovative solutions for the complex moving, rigging and transportation challenges faced by manufacturers, contractors and logistics providers, both domestically and internationally.
The following is the career advancement route for Admin Assistant positions, which can be used as a reference in future career path planning. As an Admin Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Admin Assistant. You can explore the career advancement for an Admin Assistant below and select your interested title to get hiring information.
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Quotes from people on Admin Assistant job description and responsibilities
Admin assistants give support to businesses by organizing meetings, typing documents and updating computer records.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Admin Assistant jobs
Admin assistants who take the time to get to know the business they are working for are highly valued by employers.
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Administrative assistants need a range of skills to carry out the job effectively and some positions will also require a set level of experience.
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Step 3: View the best colleges and universities for Admin Assistant.