Job Summary : Supports program operations and processes and provides support to the program staff.

Essential Job Functions :

Provide all administrative support to the program team by answering phones, scanning, faxing and mailing items, sorting mail, typing correspondence, etc.

Schedule meetings and coordinate calendars.

• Coordinates and tracks program related travel.
• Ensure program files and databases are kept up-to-date.
• Prepare and format information for internal and external distribution including writing memos, compiling data for reports, creating computerized presentations, writing reports, editing, proofreading, etc.
• Manage and communicate information to members of the program team.

Required Skills :

• Maintains confidentiality, understands sensitive materials and demonstrates professional judgment.
• Organizes and maintains effective file and tracking systems for program; Maximizes office productivity through proficient use of appropriate software applications.
• Manages administrative correspondence; Composes and types routine correspondence. Prepares outgoing mail and correspondence, including e-mail and faxes
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to read and interpret documents such as operating, maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

Ability to speak effectively before groups of customers or employees of organization. Maintains contact with customers and outside vendors related to managing office supply inventories.

Required Education / Experience : 1-2 years of office management / supervisory / experience in a professional services environment.

PC skills needed include Word, Excel, PowerPoint, and Outlook. Ability to work with confidential information. Experience with ordering and RMAs and credit card purchasing.

Other Requirements :

Security Clearance requirements will be specified in the Government's Task Order.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

The above is intended to describe the general contents of and requirements for the performance of this job.

Cole Engineering Services, Inc. is an equal opportunity employer. We consider qualified applicants without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, political affiliation, age, marital status, disability, genetic information, veteran status, membership in an employee organization, or any other basis prohibited by federal, state, or local laws.

Last updated : 2024-04-26