Join our dynamic team as a Executive Administrative Assistant and be a vital part of our success story!

Responsibilities:

• Engage with engineers, general contractors, and others via email or phone to ensure smooth project coordination.
• Warmly welcome visitors, handle light phone duties, and manage incoming mail at the front desk.
• Maintain the office environment by ordering supplies, tending to plants, and liaising with vendors.
• Support weekly field payroll activities.
• Coordinate travel arrangements for both corporate and field personnel.
• Assist project managers with various tasks including onboarding field team members, note-taking during meetings, and organizing background checks and training sessions.
• Contribute to light bookkeeping tasks.
• Aid in tracking project expenses using QuickBooks and Monday software.
• Oversee project-related documentation, including contracts and compliance records, and provide assistance with document reviews.
• Collaborate on special projects as needed.

Qualifications:

• Previous experience in a similar role, with a background in contracting or engineering being advantageous.
• Ability to thrive in a fast-paced environment with multiple projects, prioritizing tasks effectively.
• Exceptional written and verbal communication skills.
• Keen attention to detail.
• Dependable and punctual with a proactive attitude.
• Experience in contract review is a plus.
• Possession of a Notary license is desirable.

We’re seeking a candidate who is eager to establish a long-term career with us, just like many of our team members who have been with us for over a decade!

Compensation will be tailored to match your skills and experience level. Join us and embark on a rewarding journey with ample growth opportunities!