As an Administrative Assistant at Fly E-Bike, you will be an integral part of our team, providing crucial administrative support to ensure smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively. You will be responsible for handling various administrative tasks and assisting agents and clients with their needs, contributing to the overall success of our real estate business.

Key Responsibilities:

• Provide high-level administrative support to the President/CEO, managing both business and personal calendars, appointments, and travel arrangements, ensuring effective time management and prioritization of tasks.
• Coordinate President/CEO’s Board meeting calendar.
• Prepare Word, Excel and PowerPoint decks, agendas, reports, and other documents, proactively anticipating the President's needs and priorities, ensuring all relevant materials and information are prepared in advance.
• Handle a wide range of confidential and sensitive information with the utmost discretion and professionalism.
• Conduct research, gather data, and prepare comprehensive briefings and summaries for the President's meetings and engagements.
• Coordinate and organize internal and external meetings, conferences, and events, including logistics, agendas, and materials.
• Act as a liaison between the President/CEO and internal and external stakeholders, maintaining effective communication and relationships.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Handle personal tasks and obligations for the President/CEO, such as personal appointments, family matters, and personal correspondence.
• Attend staff meetings as appropriate and report back to President/CEO on takeaways.
• Help organize off-site events, parties and company retreats.

Required Skills and Qualifications:

• Strong Communication Skills: Excellent verbal and written communication abilities in both English and Mandarin; comfortable interacting with various levels of management and staff.
• Organizational Skills: Highly organized and able to manage multiple tasks and projects simultaneously without compromising quality or efficiency.
• Attention to Detail: Keen attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Technical Proficiency: Advanced proficiency in office management systems and software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Interpersonal Skills: Professional demeanor and ability to maintain confidentiality; strong relational skills, capable of building relationships with a diverse spectrum of stakeholders.

Additional Qualities:

• Must be proficient in both English and Mandarin.
• Visa sponsorship is negotiable for the right candidate.

Job Type: Full-time

Pay: $3,522.52 - $4,500.00 per month

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Flushing, NY: Relocate before starting work (Required)

Work Location: In person