Position
Administrative Assistant

About Us: Association Services, Inc. (ASI) is a dynamic and growing company committed to building the best business environment for Minnesota, North Dakota, and South Dakota farm equipment dealers and North Dakota automobile dealers.

Job Summary: We are looking for an experienced, highly organized, and detail-oriented Administrative Coordinator to provide administrative support to our organization’s leadership. The ideal candidate will have a welcoming attitude, exceptional organizational and communication skills, the ability to handle confidential information with discretion, and a proactive approach to problem-solving.

Responsibilities:

• Perform front desk receptionist duties by greeting customers in a professional manner and professionally administer all incoming calls.
• Manage a variety of daily, monthly, and annual administrative responsibilities, encompassing tasks such as scholarship administration, reconciling accounts, membership database, providing support during audits, and facilitating the setup of employee workstations.
• Lead for Inventory Form Orders and Management.
• Perform routine office functions such as copying, faxing, sorting incoming mail, drafting correspondence, screening phone calls, maintaining executive files, and coordinating the payment of invoices.
• Receive, sort, and distribute mail and packages to appropriate recipients.
• Perform general office tasks such as filing, data entry, and office organization and maintenance.
• Manage executives' calendars, appointments, and travel arrangements.
• Coordinate and schedule meetings, both internal and external, ensuring all necessary materials are prepared.
• Assist with coordination of company annual events.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Manage special projects for the President/CEO.
• Additional duties as assigned.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to work independently and collaboratively in a team environment.
• High level of discretion and confidentiality.
• Must have valid driver’s license with a driving record insurable by the company.
• Prefer 2 years’ experience as a Receptionist/Administrative Assistant or similar position.

Benefits:

• 401(k), Paid Time Off, Paid Holidays, and more.

How to Apply: If you are a proactive and detail-oriented professional with the skills and experience required, we invite you to apply for this exciting opportunity. Please submit your resume, expected wage, wage history, and a cover letter outlining your relevant experience to kayla@adand.com.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person