JOB STATUS: OPEN
POSTING DATE: 04/30/2024
CLOSING DATE: 07/15/2024 05:00 PM
POSTING NUMBER: 00002523
LOCATION: Wilson Elementary
POSITION TITLE: Campus Secretary
PAY SCHEDULE / GRADE: NON EXEMPT/PAY GRADE 204
HOURS PER DAY: 8
PRIMARY PURPOSE:
Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff. Responsible for all financial transactions within the campus and campus liaison between campus and business office.
QUALIFICATIONS:
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
EXPERIENCE:
Minimum Experience:
Two years of secretarial experience, preferably in public education environment
MAJOR DUTIES AND RESPONSIBILITIES:
Major Responsibilities and Duties:
Records, Reports, and Correspondence
Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
Maintain a daily teacher attendance log and records for substitute teachers. Monitor, train and process time clock records and process leave requests and reports as needed.
Maintain school calendar of events.
Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
Update handbooks, policy manuals, and other documents as assigned
Process travel forms and reimbursement according to procedures established by the business office.
Assist principal in screening applicants and setting up interviews on campus
Reception and Phones
Acts as a public relations agent between the school campus, district, and parents and PTO.
Assist students, teachers, parents, and public as needed.
Receive incoming calls, take reliable messages, and route to appropriate staff.
Schedule meetings and appointments and maintain calendar for principal.
Accounting and Inventory
Prepare and make cash deposits for activity account(s) in a timely manner. May be responsible for maintenance of activity check register(s) and ledger(s).
Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
Maintain inventory of fixed assets, equipment, and supplies.
Assist in maintaining petty cash fund.
Run financial reports for budgeting purposes (e.g. sales tax monthly reports, activity fund balances and budget reports)
Maintain all financial records regarding Federal Funds and file reports as needed.
Other
Assist with planning, preparation, and setup of faculty meetings and campus activities.
Sort, distribute, or deliver mail and other documents.
Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
Schedule all transportation requests and train responsible parties on processes.
Enter all work orders and maintain a log of requests
Maintain confidentiality.
All other duties as assigned.
START DATE: 07/15/2024